Office assistant

QuantumIT Solutions; Esbjerg; On-site; DKK 108,000 - 130,000; Full time

Job summary

QuantumIT Solutions in Esbjerg, Denmark is seeking an Office Assistant to provide proactive administrative support and keep the office operations running smoothly.

You will handle calls, organize schedules, maintain records, and assist with reports and filing. The role requires strong communication, excellent organisation, and the ability to work independently with minimal supervision. Visa sponsorship is available for all nationalities.

Qualifications

• Proven experience as an Office Assistant or similar role.
• Excellent organizational and prioritization skills.
• Strong written and verbal communication.
• Proficient in MS Word, Excel and PowerPoint.
• Ability to work independently with minimal supervision.

Responsibilities

• Answer and direct phone calls professionally.
• Organize and schedule appointments.
• Maintain contact lists.
• Produce and distribute memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies; research new deals and suppliers.
• Maintain office equipment and arrange repairs.
• Manage incoming/outgoing mail and deliveries.
• Greet visitors professionally.

Skills

Organizational skills

Communication skills

Independent worker

MS Office

Attention to detail

Tools

MS Office Suite

Job description

Job Title: Office Assistant

We are seeking a proactive and organized Office Assistant to join our team in Esbjerg. As an Office Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. Your main duties will include answering and directing phone calls, organizing and maintaining files, and coordinating office activities.

Responsibilities:

• Answer and direct phone calls in a professional manner
• Organize and schedule appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain office equipment and arrange for necessary repairs
• Manage incoming/outgoing mail and deliveries
• Greet visitors in a professional manner

Requirements:

• Proven experience as an Office Assistant or in a similar role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong communication skills (both written and verbal)
• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Familiarity with basic accounting principles is a plus
• Ability to work independently with minimal supervision
• Attention to detail and problem-solving skills

Salary: $1600 per month (without accommodation)

Location: Esbjerg, Denmark (visa sponsorship available for all nationalities)