Grants Management Substitution Specialist

Danish Refugee Council; København; Híbrido; DKK 550.000 - 750.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fixed-term contract

Work location Copenhagen

Work permit support

Descripción de la vacante

Danish Refugee Council is seeking a Grants Management Substitution Specialist to provide temporary grants management capacity across country offices from Copenhagen. You will support proposal development, donor compliance and reporting, stepping in to cover gaps and ensure continuity across the grant cycle.

You will work with programme, operations, finance and management teams, travel to field sites as needed, and contribute to high-quality donor proposals and timely reports while maintaining

Formación

• Minimum three years of relevant grants management experience, including proposal and report writing.
• Experience with donor compliance, contract management and project cycle management.
• Fluent written and spoken English; willingness to travel and deploy to multiple locations.
• Experience supervising, training or mentoring staff is desirable.

Responsabilidades

• Deploy to Country Offices to cover temporary gaps in grants management.
• Support HQ grants and projects during non-deployment periods.
• Develop donor proposals and ensure alignment with fundraising strategy.
• Coordinate reporting processes and ensure donor compliance and quality.
• Review donor contracts and advise teams on obligations and regulations.
• Maintain grant files, trackers and deadlines in the grants system.
• Support Kick-Off, Review and Closure meetings across teams.
• Provide training and mentoring on donor compliance and grant cycle management.

Conocimientos

Grants management

Proposal writing

Donor compliance

Team coordination

Educación

University degree in International Development or related field

Herramientas

Grants management software

Descripción del empleo

Grants Management Substitution Specialist

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Grants Management Substitution Specialist to join our Grants Management Unit in Copenhagen. Do you thrive on variety, enjoy solving problems under pressure, and want to see how well-managed donor funding turns into real protection and assistance for people affected by displacement? Then we want to hear from you. In this role, you will step in where our Country Offices need you most and help keep their grants on track, from the first proposal to the final report.

About the job

The Grants Management Unit at DRC headquarters supports Country Offices worldwide in securing and managing institutional funding in line with donor requirements and DRC policies. As Grants Management Substitution Specialist, you will provide temporary grants management capacity to Country Offices, filling gaps in grants-related positions and ensuring continuity, quality and compliance across the full grant cycle, from proposal development and donor engagement to reporting, contract management and closure. Between deployments, you will support HQ-managed grants and projects, working closely with programme, operations, finance and management teams. Your main duties and responsibilities will be:

• Deploying to DRC Country Offices to cover temporary gaps in grants management positions, ensuring continuity and quality of grants functions.
• Supporting HQ-managed grants and projects when not deployed, including proposal development, reporting, donor compliance and contract management.
• Contributing to the development, review and compilation of high-quality donor proposals that are consistent, compliant and aligned with DRC’s fundraising strategy.
• Coordinating internal and external reporting processes, ensuring accurate, well-written and timely reports in line with donor and DRC requirements.
• Reviewing donor contracts and agreements and advising programme and operations teams on contractual obligations, donor regulations and compliance.
• Maintaining grants management systems and information, including grant files, donor correspondence, trackers and key deadlines.
• Supporting grant Kick-Off, Review and Closure Meetings, ensuring effective coordination between programme, operations, finance and grants functions.
• Training, coaching and mentoring programme and operations staff and local partners on donor compliance, grants management, reporting and project cycle management.
• Ensuring, when required, that the partnership management cycle is implemented in full compliance with DRC’s internal policy.

About you

To be successful in this role we expect you to bring solid grants management experience from the humanitarian or development sector and the ability to translate donor regulations, contracts and guidelines into practical guidance for colleagues. You are highly organised, work proactively and independently with minimal supervision, and are comfortable joining new teams and contexts at short notice, managing multiple priorities under tight deadlines. Moreover, we also expect the following:

Required

• Minimum three years of relevant experience in grants management (humanitarian and/or development funding), including proposal writing, report writing, donor compliance and project cycle management, of which at least one year in the field with a humanitarian or development organisation, preferably in a grants management or programme position.
• Demonstrated experience developing and revising donor proposals and reports and managing sub-grants for donors such as ECHO, FCDO, BHA, BPRM and UNHCR.
• Strong knowledge of Grants Management, Programme/Project Cycle Management and the Logical Framework Approach.
• University degree in International Development, Disaster Risk Reduction, Social Sciences, Finance, Management or a relevant field, and excellent written and spoken English.
• Flexibility and willingness to travel and deploy to DRC Country and Hubs Offices, including hardship locations and potentially unstable security environments, with strong interpersonal skills, cultural sensitivity and adaptability.
• Experience supervising, training, coaching or mentoring staff.
• Experience working across multiple country operations or in an HQ/regional grants function.
• Proficiency in French, Spanish and/or Arabic.

All employees are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: Fixed Term
Work location: Lyngbyvej100, 2100Copenhagen Ø, just byRyparkenstation
Start date: 1st January 2027
The position is Fixed Term.

Salary and conditions will bein accordance withthe agreement between DRC andAC. Thisis a national position based in Copenhagenfor which local terms and conditions apply.

We welcome all nationalities to apply for the role. If you do not have the existing right to work in Denmark, DRC will support with applying and paying for a work permit.

Closing date for applications: October 31st, 2026. We expect to conduct interviews from November 10th online.

Further information

For questions regarding the vacancy please contact Joyce Kiplimo, Head of Grants Management Unit, [emailprotected] .We will do our best to respond to as many inquiries as possible.

For more information about the Danish Refugee Council, please visit our website drc.ngo .

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.