Global Administrative & Projects Coordinator

UNICEF Careers; Denmark; On-site; DKK 350,000 - 500,000; Full time

Benefits offered by this job

Paid parental leave

Breastfeeding breaks

Reasonable accommodation

Accessibility

Job summary

UNICEF Careers in Denmark is seeking an experienced administrative professional to support multiple functions including financial management, procurement of services and goods, and general office coordination. The role will involve onboarding, contract administration, and process improvements to ensure smooth operations across centers and staff.

The ideal candidate has at least 5 years of relevant clerical experience, strong English communication, and proven ability to work collaboratively in a

Qualifications

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Work Experience: A minimum of 5 years of relevant administrative or clerical work experience is required.
• Skills: Experience in Customer Service, Team collaboration, Contract Administration, System Management, and Event Coordination.
• Language Requirements: Fluency in English is required.

Responsibilities

• Access Management: Facilitate requests for Vision and User access for new assignments or re-assignments, ensuring that new staff members and consultants are on-board effectively.
• Onboarding and Offboarding: Manage the onboarding process for new staff and consultants, including administrative arrangements, and oversee the offboarding of departing staff.
• Attendance Monitoring: Monitor daily attendance of staff at Centers and validate monthly absence reports as required.
• Contract Processing: Streamline the processing of contracts for individual consultants by raising service requisitions, obtaining necessary documentation, and monitoring contract status. This includes creating Service Requisitions, Service POs, and Good Receipts in the VISION system.
• Year-end Activities: Focus on year-end closure tasks, ensuring timely submission of invoices for payment to maintain compliance and financial accuracy.

Skills

Customer Service

Team collaboration

Contract Administration

System Management

Event Coordination

Education

Secondary education

Tools

SAP

ServiceNow

Excel

Job description

UNICEF Careers in Denmark is seeking an experienced administrative professional to support multiple functions including financial management, procurement of services and goods, and general office coordination. The role will involve onboarding, contract administration, and process improvements to ensure smooth operations across centers and staff.

The ideal candidate has at least 5 years of relevant clerical experience, strong English communication, and proven ability to work collaboratively in a