Administrative & Logistics Specialist

UNICEF - United Nations Children’s Fund; København; On-site; DKK 260,000 - 340,000; Full time

Job summary

UNICEF Copenhagen is seeking a Business Support Assistant to provide essential administrative and financial support within the Supply Division. You will handle access management, onboarding, attendance, contract processing, and budget tasks to ensure smooth operations.

The role also covers procurement of services and goods, travel coordination, and knowledge management, supporting staff and consultants in a fast-paced humanitarian environment.

Qualifications

• Secondary education required, additional technical courses are a plus.
• Experience in administration and clerical work is essential.
• Knowledge of SAP, ServiceNow and Excel is a plus.

Responsibilities

• Access management: handle vision/user access requests for staff and consultants.
• Onboarding/offboarding: manage administrative setup and departures.
• Attendance monitoring: track center attendance and report irregularities.
• Contract processing: create service requisitions and contracts; monitor status.
• Budget management: prepare center budgets and monitor discretionary spending.
• Procurement of services/goods: initiate SR/PR and manage POs.
• Travel management: coordinate travel arrangements and related documents.
• Knowledge management: maintain SharePoint/knowledge resources.
• Administrative support: general office duties and records management.

Skills

Access Management

Onboarding & Offboarding

Attendance Monitoring

Contract Administration

Budget Monitoring

Procurement

Travel Coordination

Knowledge Management

Customer Service

Education

Secondary education

Technical or university courses

Tools

SAP

Excel

ServiceNow

VISION system

Job description

UNICEF Copenhagen is seeking a Business Support Assistant to provide essential administrative and financial support within the Supply Division. You will handle access management, onboarding, attendance, contract processing, and budget tasks to ensure smooth operations.

The role also covers procurement of services and goods, travel coordination, and knowledge management, supporting staff and consultants in a fast-paced humanitarian environment.