Facility & Office Manager

NILFISK A/S; Hadsund; On-site; DKK 520,000 - 770,000; Full time

Job summary

Nilfisk A/S seeks a proactive Facility & Office Manager to oversee daily operations at the Hadsund site, supporting ~120 employees. You will manage facility and office services, coordinate with multiple stakeholders, and contribute to EHS/EMS activities to create a safe, efficient workplace.

You will be in the office five days a week, serving as the primary site contact for internal stakeholders and partnering with landlords, suppliers, and the SUMO committee to drive continuous improvements.

Qualifications

• Strong organizational and coordination skills.
• Excellent communication and stakeholder management abilities.
• Hands-on, proactive, and solution-oriented mindset.

Responsibilities

• Oversee building maintenance and ensure facilities are functional and compliant.
• Monitor water, heating, and electricity consumption; manage supplies for cost-efficient operations.
• Coordinate canteen, cleaning, security, and alarm services; manage facility budget.

Skills

Organizational skills

Stakeholder management

Hands-on attitude

Facility management

Site management

EHS support

HSE regulations

Independent work

Team collaboration

English speaking

Danish language

Job description

Are you a proactive and hands‑on professional who thrives on creating safe, efficient, and engaging workplace environments? Do you enjoy coordinating multiple stakeholders, driving continuous improvements, and ensuring smooth day‑to‑day operations? If so, this could be your opportunity to make a real impact at Nilfisk.

We are looking for a proactive and structured Facility & Office Manager to oversee daily operations at our Hadsund facility. This role combines facility management, facility coordination, office administration, and support for EHS and EMS activities to ensure a safe, efficient, and engaging workplace for approximately 120 employees.

In this position you would be expected to be in the office 5 days a week.

Facility Management

• Oversee building maintenance and ensure facilities are functional and compliant
• Ongoing monitoring of water, heating, and electricity consumption, management of supplies, and other facility‑related operational tasks to ensure efficient and cost‑effective operations
• Coordinate and manage canteen, cleaning, security, and alarm service providers
• Responsible for Facility budget
• Act as the primary contact with the landlord
• Manage and maintain EV charging infrastructure
• Serve as the general facility contact point for internal stakeholders
• Take part in “workers committee” meetings (SUMO)

Office Management

• Act as a central communication link within the site (approximately 120 employees)
• Plan and coordinate internal communication activities, including town hall meetings
• Serve as the contact person for the employee club
• Manage relationships with office suppliers and ensure supply availability
• Coordinate and support guest visits, ensuring a professional and welcoming experience
• Identify opportunities to maintain, develop, and improve the site environment and culture

EHS & EMS Support

• Support the implementation and maintenance of EHS and EMS programs, policies, and procedures
• Assist in ensuring compliance with applicable health, safety, environmental regulations, and company standards
• Support internal and external EHS, EMS, and quality audits
• Coordinate and follow up on site‑related corrective and preventive actions
• Assist with workplace inspections, risk assessments, and safety initiatives
• Support incident reporting, investigation, and follow‑up activities
• Help promote a strong culture of safety, well‑being, and environmental responsibility across the site
• Coordinate site activities related to emergency preparedness and response
• Work closely with EHS and business leaders to identify opportunities for continuous improvement in safety and environmental performance

Reporting Line & Collaboration

• Reports to: Site Manager
• Works closely with:
  • SUMO organization (Samarbejdsudvalg & Miljøorganisationen)
  • Local site management
  • ECC (Employee Care Committee) – all Danish sites
  • Global EHS (Environmental, Health & Safety) Manager
  • EMS (Environmental Management System) Manager
  • Procurement, HR and Operations teams

Qualifications and Skills

• Strong organizational and coordination skills with the ability to manage multiple responsibilities
• Excellent communication and stakeholder management abilities
• Hands‑on, proactive, and solution‑oriented mindset
• Experience in facility, office, site management and/or EHS support roles is preferred
• Knowledge of health, safety, and environmental regulations is an advantage
• Ability to work independently and collaborate across teams
• English and Danish speaking

What Success Looks Like

• A well‑maintained, safe, and efficient workplace
• Strong internal communication and employee engagement
• Effective support of EHS and EMS programs and compliance activities
• Smooth coordination of facility and office servicesPositive experiences for employees, visitors, and stakeholders

We embrace diversity and equality with an environment of inclusion. We encourage everyone to apply for the position, regardless of origin, race, ethnicity, religion, physical or mental ability, gender, gender‑identity or expression, sexual orientation, and age.

Location: Hadsund