Facilities & Operations Specialist

JLL; Aarhus; On-site; DKK 260,000 - 380,000; Full time

Job summary

JLL is recruiting a Facilities Coordinator for our Aarhus site. The role covers operations in accounting and finance, maintenance, vendor oversight, purchasing, occupancy services, and general helpdesk support to ensure smooth office operations.

On-site responsibilities include coordinating maintenance, CMMS ticket management, safety compliance, and supporting events with on-site vendors while staying within the client’s budget.

Responsibilities

• Provide hospitality and support for guests, visitors, and employees at client location
• Resolve problems with building services including janitorial, conference rooms, workstation, furnishings, fixtures and equipment
• Coordinate and schedule maintenance activities to meet SLAs
• Work with IT, Security, Kitchen, Real Estate to ensure office works are completed to a high standard
• Manage CMMS tickets, convert requests to tickets, assign and track resolutions
• Conduct detailed inspections and identify issues to assign tickets
• Ensure facilities comply with local building, health, safety and fire codes
• Create and implement site operating procedures and identify improvement opportunities
• Manage short and long-term client projects within budget and look for monthly cost-saving ideas
• Coordinate client events with onsite vendors and set up co-location spaces
• Manage office supplies and reordering as required
• Develop and maintain relationships with client and stakeholders and monitor customer satisfaction
• Produce scheduled reports (monthly, quarterly, annual) and provide analysis for improvements
• Meet KPIs identified by Account Lead and adhere to JLL audit standards
• Update facilities related information as requested
• Other duties as assigned by Account Lead / Real Estate
• Interact professionally with client staff at various levels and maintain a customer-service oriented attitude

Job description

JLL is recruiting a Facilities Coordinator for our Aarhus site. The role covers operations in accounting and finance, maintenance, vendor oversight, purchasing, occupancy services, and general helpdesk support to ensure smooth office operations.

On-site responsibilities include coordinating maintenance, CMMS ticket management, safety compliance, and supporting events with on-site vendors while staying within the client’s budget.