Document Controller

SISK Group; København; On-site; DKK 360,000 - 600,000; Full time

Benefits offered by this job

26 days annual leave

Pension and benefits

Unlimited learning and development

Job summary

Sisk is seeking a Document Controller to support project teams in Denmark, ensuring accurate documentation control, versioning and compliance with project requirements.

You will work with design, engineering and site teams to curate documents, manage change control, and maintain central files and registers across disciplines. Training on VFP and FV will be provided as needed.

Qualifications

• Experience on projects with large data volumes from multiple sources.
• Excellent communication with project stakeholders.
• Ability to train and mentor others.
• Knowledge of file naming conventions and standards.
• Strong organizational and multitasking skills.
• Analytical, diligent and self-motivated.
• Excellent document preparation and formatting skills.

Responsibilities

• Validate, check, and curate incoming/outgoing project documentation, including receipt, classification, verification, registration, distribution and retrieval.
• Establish and maintain central site files and registers, including operation & maintenance, safety and BCAR files.
• Configure and implement change control within the CDE.
• Prepare distribution matrices, status reports and workflows for submissions and RFIs in line with project requirements.
• Attend project meetings to discuss documentation and IM matters.

Skills

MS Office Suite

ISO 19650 knowledge

BS 1192 knowledge

PAS 1192 knowledge

VFP/FV proficiency

Document control experience

Stakeholder communication

Mentoring/training

Tools

VFP

FV

CDE platforms

Job description

We are seeking a Document Controller to join our project team in Denmark, to support the effective management, distribution and quality control of all project documentation.

You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements.

John Sisk & Son Ltd is one of Ireland’s leading construction and engineering businesses, delivering landmark projects across Ireland, the UK and Europe.

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self-motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
• Advanced user of VFP, FV, or similar CDE / DFT platforms.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV) or similar digital field tools.

Sisk is a family-owned business with over 160 years of history built on trust, teamwork and innovation. We offer a supportive environment, opportunities for career progression and the chance to contribute to some of Ireland’s most significant construction projects.

• Salary
• 26 days annual leave
• Pension and benefits
• Unlimited learning and development opportunities
• Much more

We are an equal opportunities employer.

We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic.

Reasonable adjustments are available during the recruitment process.

All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland.