Document Controller

SISK Group; Fredericia Kommune; On-site; DKK 500,000 - 700,000; Full time

Benefits offered by this job

Salary

26 days annual leave

Pension and benefits

Unlimited learning and development

Much more

Job summary

SISK Group in Denmark seeks a Document Controller to support management, distribution and quality control of all project documentation. You will work with design, engineering and site management to maintain records, ensure version control and compliance with DPD procedures.

Experience with VFP/FV, CDE platforms, and knowledge of ISO 19650, BS 1192 and PAS 1192 standards is preferred. The role includes training project users and coordinating documentation across teams.

Qualifications

• Experience handling large volumes of project data.
• Ability to educate stakeholders on DPD protocols.
• Experience with multidisciplinary design teams.
• Willingness to train and mentor others.
• Knowledge of file naming conventions.
• Strong organisational and time management skills.

Responsibilities

• Validate and curate all project docs, ensure receipt and registration.
• Maintain central site files and registers for BCAR, QA, H&S and environmental docs.
• Configure change control within the CDE.
• Prepare distribution matrices and workflows for RFIs, samples and reports.
• Attend meetings to discuss documentation and IM with project teams.

Skills

Organisational skills

Time management

Communication

Training others

Tools

Microsoft Office suite

FV Platform

CDE Platforms

Job description

We are seeking a Document Controller to join our project team in Denmark, to support the effective management, distribution and quality control of all project documentation.

You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements.

John Sisk & Son Ltd is one of Ireland’s leading construction and engineering businesses, delivering landmark projects across Ireland, the UK and Europe.

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self-motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
• Advanced user of VFP, FV, or similar CDE / DFT platforms.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV) or similar digital field tools.

Sisk is a family-owned business with over 160 years of history built on trust, teamwork and innovation. We offer a supportive environment, opportunities for career progression and the chance to contribute to some of Ireland’s most significant construction projects.

• Salary
• 26 days annual leave
• Pension and benefits
• Unlimited learning and development opportunities
• Much more

Our People and Recruitment Commitment

At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team.

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process.

We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion - your skills and potential matter. Don’t hold back we want to hear from you.

All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland