Bid Manager, Copenhagen

Gavdi Group; København; On-site; DKK 550,000 - 900,000; Full time

Job summary

Gavdi Group in Copenhagen is seeking a Bid Manager to join our growing Nordic team. This role sits at the heart of our commercial process, coordinating bids from qualification to submission and ensuring proposals are precise, compliant, and compelling.

You will own bid templates, track deadlines, and collaborate across client partners, legal, and commercial teams. Based in Copenhagen or surrounding area, you will shape how bid management works and help scale our success in HR technology.

Qualifications

• Experience in bid management, proposal coordination or related commercial roles.
• Strong written communication skills across teams.
• Ability to juggle multiple bids and keep them on track.

Responsibilities

• Support bid process end to end from qualification to submission.
• Own and improve bid templates and case studies library.
• Assist with reviewing legal and contractual content in bids.
• Keep bid documentation organised, on-brand and high quality.
• Track bid status, deadlines and follow-ups.
• Identify inefficiencies and drive improvements to tools and templates.
• Provide presales collateral and references as needed.
• Support compliance activities related to certifications.

Skills

Bid management experience

Proposal coordination

Presales support

Strong written communication

Organised and structured

Collaborative mindset

Independent working

Commercial understanding

Job description

Join the fastest growing and most dedicated SuccessFactors team in the Nordics
We are looking for a Bid Manager to join our Copenhagen office. This is a role that sits at the heart of our commercial process, supporting the commercial team as they lead sales opportunities, and is well suited for someone who enjoys structure, thrives under deadlines, and wants to make our bid management function as sharp as possible.
At Gavdi, we believe HR technology should make work life better, not more complicated. As a trusted SAP SuccessFactors partner, we help organisations across Europe transform how they manage their people.
This role suits someone how is ready to own bid management independently and make sound judgement calls without needing much guidance. You will be the person others turn to when a bid needs to get done, and the one shaping how it gets done going forward. The role also leaves room to explore beyond the core bid work, picking up adjacent tasks and responsibilities as your interests and our needs evolve.

What you will do

Bid management (the core of the role)

• Support the bid process end to end, from qualification to submission, working closely with our Client Partners as they take the commercial lead on opportunities
• Own and continuously improve bid templates, boilerplate content and a reusable library of case studies and references
• Support the review and structuring of legal and contractual content in bids, flagging points that need legal or commercial sign-off
• Keep bid documentation organised, on brand and consistent in quality across opportunities
• Track bid status, deadlines and follow-ups so nothing falls through the cracks
• Identify inefficiencies in how bids get done and drive practical improvements to tools, templates and ways of working
• Provide presales support by pulling together relevant collateral, prior references and standard solution write-ups

Compliance support (a smaller part of the role)

• Support the upkeep of Gavdi's certifications, including ISAE 3000 and ISO/IEC 27001
• Help prepare documentation and evidence ahead of audits
• Build general compliance awareness

What we are looking for

• Some experience in bid management, proposal coordination, presales support or related commercial roles. HR technology sector or consulting experience is a plus
• Good commercial understanding, comfortable reading and organising bids, terms and basic risk considerations
• Organised and structured, with the ability to juggle multiple bids and keep them on track
• Strong written communication skills, able to turn input from different teams into a clear and coherent document
• A collaborative mindset and the confidence to build relationships and coordinate across the business without formal authority. Since you'll be carrying this function on your own, your ability to connect with people across teams is what makes you effective, and it's something you'll get to build from the ground up.
• Comfortable working independently, making sound judgement on when to flag things up
• Eager to keep learning and to shape the role as it grows,
• Based in Copenhagen or the surrounding area

What we offer

• An informal workplace where you will learn from experienced colleagues from day one
• Real responsibility early on. We believe in giving people room to grow
• A visible role at the heart of the sales process, with genuine room to shape how bid management works
• A team culture built on knowledge sharing, collaboration and having each other's backs