Workplace Manager

ICEYE; Berlin; On-site; EUR 42,000 - 65,000; Full time

Job summary

ICEYE Germany in Berlin is seeking a proactive Workplace Manager to be the first point of contact at our front desk and to oversee daily office operations. You will manage reception duties, mail handling, office supplies, and coordinate internal events while collaborating closely with our HR Generalist.

Your role will grow to support our Munich operations as ICEYE scales. Based at our Berlin HQ, you will ensure a seamless on-site experience, maintain accurate records, and drive improvements to

Qualifications

• Fluent in German and English for daily interactions with colleagues and guests.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Prior experience in office management, hospitality, or a tech/start-up setting is a plus.
• Excellent communication and interpersonal skills for collaboration with partners and vendors.
• Attention to detail in mail processing and invoice handling.
• Proactive mindset with problem-solving and ownership.
• Familiarity with digital tools such as email, collaboration platforms (Slack), and project tools (Jira).
• Available to work on-site five days a week at the Berlin office.

Responsibilities

• Welcome guests and manage front-desk operations and access badges.
• Oversee daily Berlin office operations, supplies, and equipment.
• Plan and coordinate internal events and meetings, including AV and catering needs.
• Identify workplace improvements and drive implementation with HR support.
• Handle mail flow (physical and digital) and direct inquiries to appropriate teams.
• Process invoices and maintain accurate records in line with guidelines.
• Prepare regular reports on office usage and ongoing projects.

Skills

German fluency

English fluency

Organizational skills

Office management

Hospitality mindset

Fast-paced environment

Communication skills

Problem-solving

Digital tools

Tools

Google Mail

Slack

Jira

Job description

Role highlights:

• Workplace Manager
• Location: Berlin, Germany
• Department: Operations
• Reports to: CEO ICEYE Germany
• Employment type: Permanent
• Workplace model: Office

Employment is subject to applicable security screening (incl. SUPO, where required)

Why this role matters:

At ICEYE Germany, we build cutting-edge satellite technology. Our greatest asset is our people. Based at our Berlin HQ, as our Workplace Manager, you are the "mission control" of our daily operations and the first friendly face representing ICEYE Germany at our front desk.

In this dual-impact role, you will manage core reception duties and daily office operations while shaping an inspiring, seamless workplace environment where our Berlin team can thrive. As ICEYE continues to grow, your scope of responsibility will expand long-term to oversee and support our Munich operations, making you a key catalyst in scaling our workplace experience across Germany and empowering our team to make the impossible possible every single day.

Who We Are

ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.

ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.

ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.

Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.

What You'll Do:

• Front Desk & Reception Excellence: Welcome guests, partners, and candidates as the first point of contact at ICEYE. Handle front-desk operations, manage visitor logs, and print/issue employee and guest access badges.
• Workspace & Facilities Operations: Manage the daily office environment in Berlin to ensure a comfortable, safe, and productive space. Proactively monitor and replenish office supplies, snacks, and equipment.
• Meeting & Event Management: Plan and organize internal company events, all-hands meetings, and guest visits. Prepare conference rooms (AV/catering) and negotiate cost-effective terms with external suppliers.
• Proactive Workplace Improvements: Continuously identify opportunities to enhance employee satisfaction and office efficiency, collaborating closely with the local HR Generalist, and take full ownership over the implementation of solutions.
• Digital & Physical Mail Management: Receive, carefully document, and distribute incoming physical mail and packages. Manage digital mail workflows and forward inquiries to the correct internal departments efficiently.
• Vendor & Partner Relations: Liaise with vendors, external service providers, and local authorities to handle facility inquiries, post office logistics, and optimized mail processing workflows.
• Invoice & Financial Processing: Process invoices for various goods and workplace services with high attention to detail, ensuring compliance with company guidelines and accurate record-keeping.
• Reporting & Visibility: Prepare regular reports and evaluations on office usage, supply metrics, and ongoing workplace projects to keep team progress transparent.

What You'll Bring:

• Fluent in both German and English.
• Strong organizational skills with the ability to handle multiple tasks simultaneously and prioritize effectively.
• Prior experience in office management, hospitality, or a fast-paced tech/start-up environment is a strong plus.
• Excellent communication and interpersonal skills to collaborate with colleagues and external partners.
• Strong attention to detail with a focus on accuracy in mail handling and invoice processing.
• A proactive mindset with resourceful problem-solving abilities.
• Proficiency with digital communication tools and office software (e.g., google Mail, Slack, jira).
• Ideally, initial experience in office administration, or a related field (not strictly required).
• Full willingness and commitment to work 5 days a week on-site from our Berlin office, ensuring a seamless front-of-house experience and daily operational support for the team.

Application Process

• TA Screening interview
• Culture fit interview
• Peer interview
• Final interview

Working at ICEYE

At ICEYE, you'll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.

How We Work (Our Values)

Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.

• Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the "why" behind decisions.
• See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others.
• Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.
• Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.
• Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.

Benefits

Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

Our Commitment to Diversity, Equity, and Inclusion

We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table.

We're committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we'll do our best to help.