Vehicle Workshop Administrative Assistant (m/f/d)

Da Vinci Engineering GmbH; Raunheim; Vor Ort; EUR 38.000 - 52.000; Vollzeit

Benefits dieser Stelle

Da Vinci Corporate Benefits

On-the-job training

Language courses

Zusammenfassung

Da Vinci Engineering GmbH is seeking a Vehicle Workshop Administrative Assistant to join our Raunheim team. The role focuses on supporting vehicle registration activities, maintaining vehicle documentation, and coordinating with authorities and service providers to ensure smooth processes.

You will handle budgeting, cost tracking, and continuous improvement of administrative workflows, while liaising with internal stakeholders and external partners.

Qualifikationen

• Degree or vocational training in business administration, logistics or automotive fields.
• 2–5 years of experience in administrative/logistics/automotive environments.
• Experience in vehicle registration and/or customs/import processes (prototype vehicles preferred).

Aufgaben

• Support vehicle registration activities and documentation in collaboration with authorities and external service providers.
• Maintain and organize vehicle-related documentation (registration status, import records, vehicle files).
• Assist workshop facilities tasks (insurance, staff training, access control).
• Monitor process status (registration, customs, logistics) and escalate delays or issues.
• Coordinate customs and vehicle import processes from initial freight forwarder contact to on-site support at customs offices.
• Assist budget planning and cost tracking for workshop operations; initiate purchase orders and goods receipt processes.
• Support continuous improvement of administrative processes and workflows (e.g., SharePoint, tracking tools).
• Provide general administrative support to workshop and fleet operations.

Kenntnisse

Organizational skills

Communication skills

Stakeholder coordination

Detail-oriented

Ausbildung

Degree or vocational training in Business Administration, Logistics, Automotive or similar

Tools

MS Office

SharePoint

SAP

Jobbeschreibung

Nothing provides more motivation than success. Da Vinci Engineering is highly committed to ensuring the own employees' success. Become a part of us!

Vehicle Workshop Administrative Assistant (m/f/d)

ID:22421

Einsatzort:Raunheim

We are searching intelligent and innovative employees. If you are interested in working for a dynamic company with flat hierarchy,

Your tasks:

• Support vehicle registration activities and documentation, including prototype vehicle registration in close collaboration with authorities and external service providers
• Maintain and organize vehicle-related documentation (registration status, import records, vehicle files)
• Support various workshop facilities related tasks (insurance, personal training, access control, ...)
• Monitor and track process status (registration, customs, logistics) and proactively **escalate** delays or issues
• Support and coordinate customs and vehicle import processes, from initial contact with freight forwarder to on-site support at custom offices
• Support budget planning and cost tracking for workshop operations. Initiate purchase orders and good received process
• Support continuous improvement of administrative processes and workflows (e.g. SharePoint, tracking tools)
• Provide general administrative support to workshop and fleet operations

Your profile:

• Degree or vocational training in Business Administration, Logistics, Automotive or similar
• 2–5 years of experience in administrative / logistics / automotive environment
• Experience in vehicle registration and/or customs/import processes (automotive prototypes preferred)
• Basic understanding of financial processes (budget tracking, invoice handling)
• Strong organizational skills and structured, detail-oriented working style
• Good communication skills and ability to coordinate with internal and external stakeholders
• Proficiency in MS Office and SharePoint, Experience of SAP is a plus
• Fluent English as well as good level of German

You can expect ...

• Experience in exciting and international projects
• Continuous salary development
• Da Vinci Corporate Benefits
• On-the-job training and language courses
• Appreciation, motivation and commitment

Frau Atefe Sadjadi

Da Vinci Engineering GmbH

Hauptstätter Straße 149

70178 Stuttgart

[phone]

[e-mail]