UxS Training Equipment & Fleet Coordinator (m/f/d)

Quantum-Systems GmbH; Gilching; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Company shuttle

Lunch card

Bike-leasing

Flexible working hours

Mobile working

Corporate benefits

Employee events

Job summary

Quantum-Systems GmbH seeks a UxS Fleet Manager to own the operational readiness of the unmanned fleet used for demos, trainings, and field activities. You will ensure every asset is complete, serviceable, documented, and ready, handling the full asset lifecycle from shipment to return.

You will coordinate with Repair, Support, Production, Fulfilment, and Software Engineering and manage software/firmware upgrades, accuracy of location/status records, and reliable reporting for stakeholders.

Qualifications

• Completed vocational training in a technical, logistics, operational, or comparable field.
• Experience in fleet, asset, warehouse, service, or field operations; unmanned systems exposure is a plus.
• Comfort handling unmanned air and land systems, payloads, batteries, and shipping equipment with the fulfillment team.

Responsibilities

• Own the day-to-day readiness of unmanned air and land fleet for demos and trainings.
• Maintain inventory by asset and serial number, location, and user; perform regular stock checks.
• Document equipment issue/return and provide regular asset status reports.

Skills

Fleet operations

Inventory management

Documentation

Technical troubleshooting

Excel

Communication

English fluent

Education

Vocational technical/logistics training or equivalent

Tools

JIRA

Confluence

ERP systems

Job description

Quantum Systems is a leading European deep-tech company for unmanned systems across air, land and maritime domains. We develop and scale integrated hardware, software and AI-powered solutions for mission-critical operations. By combining autonomous platforms with intelligent software and AI, Quantum Systems enables customers to operate, understand and act across domains.

As UxS Fleet Manager, you own the operational readiness and traceability of Quantum Systems' unmanned air and land systems used for demos, trainings, and field activities. You ensure every platform, payload, battery, accessory, and software configuration is complete, serviceable, correctly documented, and ready when needed.

You manage the full asset cycle—from preparing and documenting shipments through receiving and inspecting returned equipment. You maintain accurate location and status records, install software and firmware upgrades or downgrades, resolve routine issues, and coordinate repairs with Repair, Support, Production, Fulfilment, and Software Engineering.

What is your Day to Day Mission:

• Fleet Operations & Readiness — Own the day-to-day readiness of the unmanned air and land fleet. Inspect systems, payloads, batteries, accessories, and supporting equipment; ensure each asset is complete, serviceable, charged, and available for planned demos and trainings. You also help shape the fleet-management function and define the technical standards, tools and processes to operate and scale the fleet.

• Inventory & Storage – Maintain inventory by asset and serial number, location and responsible user. Conduct regular physical stock checks, ensure secure and organized storage, and monitor consumables and replenishment needs.

• Accountability & Reporting – Document equipment issue and return, reconcile all issued items, report damage or shortages promptly, and provide regular vehicle and inventory status reports.

• Training Logistics Support – Prepare course-specific equipment and vehicle checklists. Support safe loading, transport, setup and breakdown, ensuring instructors and equipment reach the training location on time.

• Asset Logistics & Handover — Prepare, configure, pack, and document systems for shipment. Coordinate dispatch and handover, then receive and inspect returned assets, reconcile contents, record damage or missing items, and return equipment to a ready state.

• Asset Tracking & Status Control — Maintain a reliable record of each asset's location, custodian, configuration, operational status, and upcoming commitment. Keep inventory and status information current and provide clear visibility to internal stakeholders.

• System Configuration & Maintenance — Install software and firmware upgrades or downgrades as required, verify configurations, perform functional checks and routine troubleshooting, and coordinate repairs, maintenance, or replacement equipment with the responsible teams.

What you bring to the team:

• You have completed vocational training in a technical, logistics, operational, or comparable field, or bring equivalent practical experience.

• You bring experience in fleet, asset, warehouse, service, or field operations; exposure to unmanned systems, electronics, or technical equipment is an advantage.

• You are comfortable handling unmanned air and land systems, payloads, batteries, accessories, and shipping equipment safely and carefully with the help of our fulfillment team.

• You work in a structured, reliable, and solution-oriented way, take ownership, and keep documentation accurate even when priorities change.

• You can perform software and firmware upgrades or downgrades, configuration checks, and basic technical troubleshooting or are willing to learn it.

• You are confident using Microsoft Excel and inventory or asset-management tools to maintain accurate records. Familiarity with JIRA, Confluence, ERP, or similar systems is beneficial.

• Your clear and collaborative communication makes you a trusted point of contact for cross-functional stakeholders.

• Fluent communication in English is a matter of course for you.

• This role is primarily based on site in Gilching, where you prepare equipment for training and manage its storage, issue and return.

• You hold a valid Class B driving license and have practical driving experience, with the confidence to operate company vehicles safely.

Why Quantum-Systems:

• We believe in the power of combinedefforts: straightforward tech expertisepaired with a customer-centric focus.

• We are industry pioneerswho are ambitious, bold,and visionary.

• We push limits, thinkoutside-the-box and strivefor technological excellence toshape the future of aerial data.

• We promise to be your runwayfor individual and professionalgrowth.

Our benefits:

• Company pension scheme: We support you so that you can already make provisions for later.

• Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.

• Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.

• Bike-Leasing: We support you in staying environmentally mobile and healthy.

• Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.

• Employee events: We not only want to grow together, but also celebrate our successes together.

• Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Pasing in Munich and brings you to our location, with return trips at the end of the workday.

About us:

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take-off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting-edge software capabilities, like edge computing and real-time AI-powered data processing, Quantum Systems is building next-generation UAS for clients in defence, security, public sectors.

Our commitment:

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.