Trade Show Coordinator

FORMULATRIX; Oberursel (Taunus); Vor Ort; EUR 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Permanent position

Structured onboarding

Growth opportunity

Global exposure

Zusammenfassung

FORMULATRIX seeks a Trade Show Coordinator for our Oberursel operation to manage shows, freight, and warehouse tasks. You will decide shows, own freight paperwork, and run the Oberursel warehouse, collaborating with teams in Pakistan and Indonesia and with global sales managers.

The role offers growth as the European events program expands, with travel to several trade shows annually and close coordination with international teams.

Qualifikationen

• Fluent German and strong business English written and spoken.
• Demonstrated experience in logistics, freight forwarding, shipping and receiving, or events operations.
• Valid Class B, C1, or C driving licence.
• Precise with timing and deadlines; shipments must arrive on schedule.
• Confident with spreadsheets and basic data reporting.
• Well organised with ability to manage several shows in parallel.
• Legally authorised to work in Germany.

Aufgaben

• Propose trade shows to sales and marketing leadership and assess fit.
• Coordinate logistics with the trade show team, including destinations and timing.
• Prepare, manage freight/courier docs, obtain quotes, track shipments.
• Ship demo instruments to events and manage inbound inventory from Indonesia.
• Run shipping/receiving at Oberursel warehouse and handle pallet movements.
• Pack booth materials and ensure on-time delivery of displays.
• Deliver supplies locally across Germany and neighbouring markets as needed.
• Maintain event, shipment, and inventory records in spreadsheets/CRM.
• Travel to two to three trade shows per year for booth setup/dismantle.

Kenntnisse

German language

English language

Logistics coordination

Shipping & receiving

Warehouse operations

CRM systems

Tools

CRM software

Jobbeschreibung

Oberursel, Germany | Full-time, permanent

About Formulatrix

Headquartered in Dubai, UAE, FORMULATRIX® is a rapidly growing, highly profitable company. Founded as a software company in 2002, we are now a global leader in laboratory automation hardware and software for the life sciences, including automated liquid handling, cell culture and protein crystallization systems, and filtration technologies. Our products are used by research scientists worldwide, including the top 50 pharmaceutical companies. Our business is international in scope, with offices across the United States, Europe, and Asia.

Formulatrix Europe Limited supports our customers across Europe and the United Kingdom from our site in Oberursel, near Frankfurt.

About the Role

We are looking for a Trade Show Coordinator to join our growing European operation. Formulatrix runs more than 100 events worldwide each year, and this role sits at the centre of how we get our people, instruments, and materials to them on time safely.

This is a hands‑on position that combines coordination and research with practical logistics. You will help decide which shows we attend, own the freight and shipping paperwork that gets us there, and run the warehouse operation in Oberursel that supports it. You will work closely with our trade show team in Pakistan, our manufacturing site in Indonesia, and our global sales managers.

The role offers real scope to grow. As our European events programme expands, so does the responsibility and the opportunity for the person in this seat.

What You Will Do

• Propose trade shows to the sales team and the Global Director of Marketing, and research show background, audience, and fit to support those recommendations
• Coordinate logistics with our trade show team in Pakistan, including shipping destinations, delivery windows, and receipt deadlines
• Prepare and manage all freight and courier documentation, obtain shipping quotes, and track shipments through to delivery and return
• Ship demonstration instruments to events and customer sites, and receive inbound inventory from our manufacturing site in Indonesia
• Run shipping and receiving at the Oberursel warehouse, including loading and unloading delivery trucks and operating a manual pallet jack
• Pack and prepare booth materials, displays, and demonstration equipment to a consistent standard so that everything arrives complete and on time
• Deliver supplies and equipment locally via van across Germany and neighbouring markets as required
• Maintain accurate event, shipment, and inventory records in our tracking spreadsheets and CRM
• Travel to two to three trade shows per year, typically up to one week each, to support booth build and dismantle

What You Need

• Fluent German and strong business English, both spoken and written. You will work daily with colleagues in Pakistan and Indonesia and with German suppliers, organisers, and freight forwarders
• Demonstrated experience in logistics, freight forwarding, shipping and receiving, warehouse operations, or events operations.
• Valid Class B, C1, or C driving licence
• Precision with timing and deadlines. Events do not move, so materials have to arrive before they open
• Confident with spreadsheets, including basic analysis, filtering, and reporting
• Well organised and able to manage several shows in parallel at different stages
• Legally authorised to work in Germany

Nice to Have

• Experience with international freight, customs documentation, or ATA carnets
• Prior exposure to trade shows, exhibitions, or conference logistics
• Experience working with a CRM or relational database. Full training on our system will be provided, so this is not required
• Experience coordinating across multiple time zones and international teams

What We Offer

• A permanent, full-time position with a growing international company
• Structured onboarding and training from our European marketing lead
• Genuine growth path as our European events programme expands
• Exposure to the global life science research market and to customers advancing drug discovery and structural biology

Formulatrix is an equal opportunity employer. We welcome applications from all qualified candidates regardless of gender, age, origin, religion, disability, or sexual identity.