Team Assistant & Project Coordinator (m/f/d) EUCAN Oncology

Daiichi Sankyo Europe GmbH; München; On-site; EUR 36,000 - 54,000; Full time

Job summary

Daiichi Sankyo Europe GmbH in Munich is seeking a proactive Team Assistant and Project Coordinator to support the EUCAN regional team and the Commercial function, working closely with cross-functional partners.

You will manage calendars, coordinate meetings, assist with financial tracking in SAP, prepare requisitions, and contribute to month-end close activities while ensuring compliance and smooth office operations.

Qualifications

• Education in business management or equivalent required.
• At least 2 years of experience in business management functions.
• Experience in the Pharmaceutical industry, especially Oncology, is a plus.
• Experience in business computer applications (Microsoft Office incl. Word, Outlook, Excel, MS Project, PowerPoint as well as SAP).
• Experience in operational and financial/accounting processes, administrative/organizational procedures and project management.
• Experience to work in cross-functional and cross-cultural teams.
• Accountability and ability to work independently.
• Analytical and problem-solving mindset with hands-on proactive approach.
• Strong communication and interpersonal skills as well as collaborative team player.
• Very good English skills (fluent knowledge of the spoken and written word).
• Great attention to detail and focus on flawless execution.
• Proactive and capable to manage multiple tasks in parallel and/or under pressure.

Responsibilities

• Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools.
• Preparing and generating purchase requisitions (BANF) in SAP, tracking, process monitoring and updates.
• Supporting month-end, quarterly and year-end close financial processes and reporting.
• Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status.
• Invoices review and processing, dealing with vendors.
• Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers.
• Administrative contract management incl. creation of RFP's, contribution to vendor selection and administration; Contract management.
• Back-up for other team assistants (e.g., during holiday periods).
• Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms.
• Support team coordination for e.g., team meetings, external and internal events, etc. (e.g., planning, vendors onboarding, budget compliance and execution of events in collaboration with team members/project managers).
• General assistance in office communication, couriers, IT-requests, etc.
• Correspondence with international partners and affiliates.
• Supporting new colleagues in settling down (e.g., organizational set-up with access to tools).
• Ensures compliance with applicable company procedures/processes for all mentioned activities.
• Coordination of internal knowledge management, such as content sharing via existing tools and management of internal educational sessions.

Skills

English

Communication

Cross-cultural teamwork

Project coordination

SAP

MS Office

Independent work

Attention to detail

Analytical mindset

Education

Business management education

Tools

SAP

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

MS Project

Job description

At Daiichi Sankyo, we are united by a single purpose, to improve lives around the world through innovative medicines. With a legacy of innovation since 1899, a presence in more than 30 countries, and more than 19,000 employees, we are advancing breakthrough therapies in oncology, cardiovascular disease, rare diseases, and immune disorders. Guided by our 2030 vision to "be an innovative global healthcare company contributing to the sustainable development of society", we are shaping a healthier, more hopeful future for patients, their families, and society.

Job Summary

The position will be responsible to support the European and Canadian (EUCAN) regional team as team assistant and project coordinator. In this role, the successful candidate will focus on the support for the regional Commercial team. The team support will involve very close collaboration with the regional Commercial as well as cross-functional teams.

Key Responsibilities

• Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools
• Preparing and generating of purchase requisitions (BANF) in SAP, tracking, process monitoring and updates
• Supporting month-end, quarterly and year-end close financial processes and reporting
• Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status
• Invoices review and processing, dealing with vendors
• Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers
• Administrative contract management incl. creation of RFP's, contribution to vendor selection and administration; Contract management
• Back-up for other team assistants (e.g., during holiday periods)
• Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
• Support team coordination for e.g., team meetings, external and internal events, etc. (e.g., planning, vendors onboarding, budget compliance and execution of events in collaboration with team members/project managers)
• General assistance in office communication, couriers, IT-requests, etc.
• Correspondence with international partners and affiliates
• Supporting new colleagues in settling down (e.g., organizational set-up with access to tools)
• Ensures compliance with applicable company procedures/processes for all mentioned activities
• Coordination of internal knowledge management, such as content sharing via existing tools and management of internal educational sessions

Qualifications

• Education: Business Management Education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/frau), certified business economist (Betriebswirt), or equivalent required
• Experience of at least 2 years in business management functions in mid-sized companies, authorities or associations is required
• Experience in the Pharmaceutical industry, especially Oncology, is a plus
• Experience in business computer applications (Microsoft Office incl. Word, Outlook, Excel, MS Project, Power Point as well as SAP)
• Experience in operational and financial/accounting processes, administrative/organizational procedures and project management
• Experience to work in cross-functional and cross-cultural teams
• Accountability and ability to work independently
• Analytical and problem-solving mindset with hands-on proactive approach
• Strong communication and interpersonal skills as well as collaborative team player
• Very good English skills (fluent knowledge of the spoken and written word)
• Great attention to detail and focus on flawless execution
• Proactive and capable to manage multiple tasks in parallel and/or under pressure

Why work with us?

Working at Daiichi Sankyo is more than just a job – it is your chance to make a difference and change patients’ lives for the better. We can only achieve this ambitious goal together. That is why we foster a culture of mutual respect and continuous learning, with a strong commitment to inclusion and diversity. Here, you will have the opportunity to grow, think boldly, and contribute your ideas. If you have a proactive mindset and passion for addressing the needs of patients, we eagerly await your application.