Team Assistant (f / m / d), Communications Grid Technologies

Siemens Energy; Mülheim an der Ruhr; Hybrid; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

A leading energy technology company is seeking a Team Assistant to manage various organizational tasks such as travel arrangements, personnel coordination, and event support. The ideal candidate has strong interpersonal skills, is proficient in MS Office, and is fluent in English. This position is vital for supporting team operations and enhancing communication within the department.

Leistungen

Attractive remuneration package

Employer-financed pension scheme

Flexible working opportunities

Professional development programs

Qualifikationen

• Several years of experience in personal and team assistance roles.
• Knowledgeable in IT administration and asset management.
• Confidently interacts with management at all levels.

Aufgaben

• Manage internal IT processes and SharePoint sites.
• Coordinate calendars and schedule meetings.
• Plan and book travel arrangements.

Kenntnisse

Strong interpersonal skills

Proficient in MS Office

Experience in HR tools

Fluent in English

Ausbildung

Completed professional commercial training

Tools

SharePoint administration

YesPress

Jobbeschreibung

Team Assistant (f / m / d), Communications Grid Technologies

Über die Aufgabe

A Snapshot of Your Day

As the team’s first point of contact for all organizational matters, your day is filled with a diverse range of tasks, including travel expense accounting, processing orders, verifying invoices, supporting events, and onboarding new employees. No two days are the same — each day brings new challenges and unexpected tasks, making your work both varied and engaging.

How You’ll Make an Impact

• Manage internal IT processes and SharePoint sites for the department.
• Manage personnel and user authorization processes, including absence management, badge orders, etc.
• Coordinate calendars, schedule meetings, organize appointments, workshops, and provide event / meeting support. Assist with managing distribution lists.
• Plan and book travel arrangements, including flights, accommodation, ground transportation, and assist with expense reports.
• Handle purchase orders, monitor and verify incoming invoices, and track payments.
• Support onboarding for new employees.

What You Bring

• Completed professional commercial training, providing a solid foundation for administrative and secretarial functions.
• Several years of experience in personal and team assistance roles, including purchase orders, internal event support, SharePoint administration, and HR tools for attendance and absence management.
• Knowledgeable in IT administration, asset management / controlling, and managing distribution lists of 100+ users with tools like YesPress.
• Confidently interacts with management at all levels, demonstrating strong interpersonal and communication skills.
• Proficient in MS Office (Outlook, Word, PowerPoint) to create documents efficiently and support team communication.
• Fluent in English (written and spoken) with intercultural experience, flexibility, and a results-oriented, highly organized approach to teamwork and responsibilities.

About the Team

Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100.000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards / Benefits

• In addition to an attractive remuneration package in line with the market, you can expect an attractive employer-financed company pension scheme
• We also offer the opportunity to become a Siemens Energy shareholder
• We offer our employees the opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
• The professional and personal development of our employees is very important to us. We provide them with the opportunities to learn and develop in a self-determined way, various attractive programs and learning materials are available for this purpose
• In relation to the "compatibility of family and work", we have a wide range of offers, e.g. flexible working time models, childcare places at many locations, the possibility of trial part-time work or even a sabbatical

We value equal opportunities and welcome applications from people with disabilities.

https://jobs.siemens-energy.com/jobs