Talent Acquisition Coordinator (d/f/m) - 6-Month Fixed-Term Contract

Personio; München; Hybrid; EUR 42.000 - 64.000; Vollzeit

Benefits dieser Stelle

20 Flex Days/year

28 days vacation + extra days

Pre-IPO equity

Mental health support

Zusammenfassung

Personio, a Berlin-based HR tech leader, seeks a Talent Acquisition Coordinator to support fast-paced recruiting teams. You will orchestrate interview logistics, coordinate candidates and hiring managers, and help deliver a superior candidate experience for on- and offsite interviews.

We value data-driven approaches, attention to detail, and the ability to balance business needs with candidate care. This role requires independence, adaptability, and a customer-first mindset in a dynamic

Qualifikationen

• Deep experience in talent coordination or a closely related role in a fast-paced environment.
• Experience with in-house Applicant Tracking Systems.
• Experience scheduling interviews at scale across multiple roles.
• Excellent candidate and stakeholder communication with a customer-first mindset.
• Strong prioritization and problem-solving abilities.
• A natural inclination for improving TA processes and initiatives.
• Hands-on experience with AI to streamline workflows; good judgment on when to rely on it.
• Excellent organizational skills; manage multiple stakeholders and workloads.
• Business-fluent English.

Aufgaben

• Seamless coordination of interview and hiring process for on- and offsite candidates.
• Manage complex interview cases; ensure a great candidate experience throughout the interview lifecycle.
• Data-driven improvement of hiring SLAs using metrics like time-to-hire and capacity.
• Gatekeeper of the hiring process balancing business needs and candidate experience.
• Drive automation of repetitive TA tasks and scheduling tools.
• Leverage AI tools to streamline scheduling and communications.
• Maintain TA infrastructure (ATS, CRM, and related tools).
• Support and develop internal TA interview training initiatives.

Kenntnisse

Coordination

ATS experience

High-volume scheduling

Candidate-first communication

Prioritization

Process improvement

AI fluency

Organizational skills

English (business)

Jobbeschreibung

Personio's intelligent HR platform helps small and medium-sized organizations unlock the power of people by making complicated, time‑consuming tasks simple and efficient. Our team of 1,500 Personios is building user-friendly products that delight our 15,000+ customers and their 1.5 million employees. Ready to make an impact from day one?

This role requires 3 days per week in the office and is based in Berlin.

The Role: How you’ll make an impact at Personio

Working in HR within an organization that builds market-leading HR technology solutions offers a unique opportunity. As valued partners at Personio and thought leaders in the HR industry, our People team not only powers the growth of our company but also directly influences the future of the industry.

We're looking for a motivated, talented, and innovative Talent Acquisition Coordinator (d/f/m) to deliver first‑class coordination support for our talent acquisition teams. In this role, you must be able to work independently, take hands‑on approaches, pay high attention to detail, and interact effectively with candidates, hiring managers, and business leaders on all levels. With that, we lay the foundation to hire the best talent for Personio!

Key Responsibilities: What You’ll Do

• Seamless coordination: You deliver a seamless interview and hiring process for on- and offsite candidates, orchestrating all parties involved

• Complex case management: You manage complex interview cases while ensuring a great candidate experience throughout the whole interview lifecycle

• Data-driven improvement: You improve our hiring SLAs using data such as candidate feedback, time to hire, and interview capacity to deliver an excellent candidate and stakeholder experience

• Process gatekeeping: You balance business requirements and candidate experience as the hiring process gatekeeper

• Automation & innovation: You drive automation of repetitive tasks, from interview scheduling tools to candidate communication materials

• AI-enabled efficiency: You use AI tools to streamline scheduling, communication, and other repetitive TA tasks, freeing up time for high-touch candidate and stakeholder work

• Infrastructure ownership: You help maintain our talent acquisition infrastructure, including assets and settings within our ATS, CRM, and other TA-wide tools

• Training enablement: You support, develop, and maintain internal TA interview training initiatives to enable a best-in-class interview process

Role Requirements: What You’ll Need

• Coordination experience: You bring deep experience in talent coordination or a closely related role, ideally in a fast‑paced environment

• ATS expertise: You have experience with in‑house Applicant Tracking Systems

• High-volume scheduling: You have experience scheduling interviews at scale, across multiple roles simultaneously

• Candidate-first communication: You communicate with candidates and business stakeholders with a genuine "customer first" mindset

• Prioritization & problem-solving: You prioritize competing tasks efficiently and identify and resolve problems quickly

• Process improvement mindset: You naturally look for ways to improve TA processes and initiatives

• AI fluency: You have hands‑on experience using AI to improve your workflow, and the sound judgment to know exactly when to rely on it and when to step in yourself

• Organizational skill: You manage multiple stakeholders and a full workload without dropping details

• Language: You are business‑fluent in English

Why Personio

Join us at Personio, where your work will directly shape the success of our organisation and inspire companies across Europe to rethink their HR practices. Let's build the future of HR together.

Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values‑driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

At Personio, we value in‑person collaboration while also offering flexibility. This role is office‑based, with 3 days per week required in your contracted office location. The remaining days can be worked from home or in the office if you prefer. In addition, you'll have 20 Flex Days per year to work remotely from other locations.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:

• Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre‑IPO equity

• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years

• Make an impact on the environment and society with 1 Impact Day per year

• Receive generous family leave, child support, mental health support, and sabbatical opportunities

• We enjoy gathering for meals, cultural initiatives, and events like local Summer Sessions and year-end celebrations. There's also healthy snacks, drinks, and a weekly catered lunch

We're excited to grow our team, and we hope you'll join us on this journey.