Student Assistant President's Office Advancement Team

ESMT GmbH; Berlin; Vor Ort; Teilzeit

Zusammenfassung

A leading global business school in Berlin is seeking a part-time Student Assistant to provide administrative support to the president's office. The ideal candidate will be enrolled in a full-time degree program and possess strong communication skills. Responsibilities include preparing materials for presentations, coordinating communication, and supporting event planning. Join a diverse team and contribute to a collegial work environment.

Leistungen

Public transportation subsidy

Subsidized meals at campus restaurant

Free Adobe Cloud and Microsoft Office

Ergonomic office equipment

Access to university sports

Qualifikationen

• Enrolled for a minimum of one more year in a degree program.
• Able to work independently and calmly under pressure.
• Reliable and discreet with sensitive information.

Aufgaben

• Provide comprehensive administrative support to the president’s office.
• Prepare materials for presentations and decision-making.
• Coordinate communication and manage guest invitations.
• Maintain key data in the CRM system.
• Support event planning and execution.
• Assist with travel and meeting preparations.

Kenntnisse

Fluency in English

Conversational German

Proficiency in MS Office

CRM experience

Detail-oriented

Strong written communication

Team collaboration

Ausbildung

Enrolled in a full-time bachelor or master program

Jobbeschreibung

Overview

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

Join our president’s office advancement team as a

Student Assistant (part-time, 20 hrs. / week, starting in January 2026)

and help shape the future by bringing your expertise and passion to ESMT.

Responsibilities

• provide comprehensive administrative and organizational support to the president’s advancement office, ensuring smooth daily operations
• prepare and structure materials such as presentations, research dossiers, and guest information to enable informed decision-making
• coordinate communication, manage invitations, and ensure a professional welcome and care of guests on campus
• maintain and update key data in the CRM system and prepare targeted mailings, guest lists, and related correspondence
• support the planning and execution of events, including logistics, printed materials, and visual documentation
• contribute to travel and meeting preparations through research and organizational assistance

Requirements

• enrolled in a full-time bachelor or master program in Berlin for a minimum of one more year
• fluent in English; conversational German a plus
• detail-oriented, accurate, and able to work independently
• proactive, flexible, and calm under pressure
• reliable and discreet with sensitive information
• skilled at representing the president’s & advancement office with confidence
• comfortable engaging professionally with senior leaders, donors, and guests
• collaborative and positive in a team environment
• proficient in MS Office, especially PowerPoint; CRM experience a plus
• a strong communicator, both written and spoken

Benefits

• Public transportation subsidy available if no semester ticket is provided
• Subsidized meals at the campus restaurant
• Free Adobe Cloud and Microsoft Office for personal and professional use
• Ergonomic office equipment and access to university sports across Berlin
• Access to our on-campus library and electronic databases

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in the heart of Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and much more.

We look forward to receiving your application and learning more about you!

How to apply

Please submit your application via our online application form, including the following documents :

• Motivation letter
• CV with relevant certificates and references
• Transcript of records