SharePoint Specialist (m/f/d)

Hubdrive GmbH; Würzburg; On-site; EUR 65,000 - 90,000; Full time

Job summary

Hubdrive GmbH in Germany seeks an HR systems specialist to design and implement the Digital Personnel File, including employment contracts, references, and certificates, using Dynamics and SharePoint. You will craft a secure, searchable repository, build Power Automate workflows, apply retention policies with Purview, and ensure AI-assisted enhancements while aligning with customers worldwide.

You will also iterate with customers, test thoroughly, and contribute to a scalable HR automation

Responsibilities

• Analyze which HR document processes are needed across employment contracts, references, and applications.
• Design the Digital Personnel File structure with ready-made content types and mandatory metadata.
• Configure Dynamics-SharePoint integration to automate per-employee storage locations.
• Apply Microsoft Purview retention templates and implement statutory retention periods.
• Develop Power Automate workflows for document approvals, auto-filing, and expiry reminders.
• Create a clean permissions concept combining Dynamics security with SharePoint permissions.
• Test the module with real-world scenarios and feedback from Customer Success and Consulting.
• Iterate with new features like a self-service portal and direct customer communications.
• Explore AI-assisted enhancements, e.g., Copilot using SharePoint as a grounding source.

Skills

Power Automate

SharePoint

Microsoft Dynamics 365

AI integration

Tools

Dynamics-SharePoint integration

Microsoft Purview

Copilot integration

Job description

Job details - this is how we work

• First, you'll work with Product Management and our HR Best Practice Consultants to analyze which document processes HR professionals actually need - from employment contracts and references/certificates to application documents.
• You'll then design the structure of the Digital Personnel File: ready-made content types such as "Employment Contract" or "Certificate", with mandatory metadata that enables targeted searches and automation.
• You'll configure the native Dynamics-SharePoint integration so that a document storage location is automatically created for each employee record. HR employees will work directly from the HR interface without having to consciously use SharePoint.
• Using Microsoft Purview retention templates and event-based retention, you'll implement statutory retention periods. An employee leaving the company in HR for Dynamics starts the retention clock; once the period expires, documents are deleted on time and in a verifiable manner. Particularly sensitive documents, such as salary records, are protected using Sensitivity Labels.
• You'll build workflows with Power Automate - document approvals with approval loops, automatic filing of generated contracts, reminders when certificates are about to expire - and you'll consider versioning with major and minor versions from the outset.
• You'll develop a clean permissions concept that combines Dynamics security roles with SharePoint permissions, and you'll repeatedly test the module using real-world scenarios and feedback from Customer Success and Consulting.
• Your work doesn't end with the first release. You'll continuously add further features, such as the self-service portal, communicate directly with customers, and turn individual customer requests into general solutions that benefit all customers worldwide.
• AI will be your daily companion - in both directions. You'll use AI tools to work faster and better, while also bringing AI into our module. For example, Copilot could use SharePoint as a grounding source to answer employee questions such as "How many vacation days am I entitled to?" directly from company policies.
• And that's what makes the whole thing complete.