SharePoint Specialist (m/f/d)

Hubdrive; Deutschland; À distance; EUR 70 000 - 90 000; Plein temps

Résumé du poste

itara GmbH is shaping a Digital Personnel File by defining ready-made content types such as Employment Contract and Certificate, with metadata for targeted searches and automation.

You will configure the Dynamics–SharePoint integration so each employee record has a dedicated storage location accessed directly from the HR interface, while applying retention templates and protection labels.

Connaissances

Process analysis

HR process design

Outils

Dynamics 365

SharePoint

Microsoft Purview

Power Automate

Copilot

Description du poste

Job details — this is how we work

• First, you’ll work with Product Management and our HR Best Practice Consultants to analyze which document processes HR professionals actually need — from employment contracts and references/certificates to application documents.
• You’ll then design the structure of the Digital Personnel File: ready‑made content types such as “Employment Contract” or “Certificate,” with mandatory metadata that enables targeted searches and automation.
• You’ll configure the native Dynamics–SharePoint integration so that a document storage location is automatically created for each employee record. HR employees will work directly from the HR interface without having to consciously use SharePoint.
• Using Microsoft Purview retention templates and event‑based retention, you’ll implement statutory retention periods. An employee leaving the company in HR for Dynamics starts the retention clock; once the period expires, documents are deleted on time and in a verifiable manner. Particularly sensitive documents, such as salary records, are protected using Sensitivity Labels.
• You’ll build workflows with Power Automate — document approvals with approval loops, automatic filing of generated contracts, reminders when certificates are about to expire — and you’ll consider versioning with major and minor versions from the outset.
• You’ll develop a clean permissions concept that combines Dynamics security roles with SharePoint permissions, and you’ll repeatedly test the module using real‑world scenarios and feedback from Customer Success and Consulting.
• Your work doesn’t end with the first release. You’ll continuously add further features, such as the self‑service portal, communicate directly with customers, and turn individual customer requests into general solutions that benefit all customers worldwide.
• AI will be your daily companion — in both directions. You’ll use AI tools to work faster and better, while also bringing AI into our module. For example, Copilot could use SharePoint as a grounding source to answer employee questions such as “How many vacation days am I entitled to?” directly from company policies.
• And that’s what makes the whole thing complete.