Senior People Operations Manager (m/f/d)

IronMaxx Nutrition; Köln; Hybrid; EUR 90.000 - 130.000; Vollzeit

Zusammenfassung

IronMaxx Nutrition is seeking a Senior People Operations Manager (m/f/d) - Deputy Head of People & Organization to lead day-to-day People Operations, HR Administration and team development in Köln. You will partner with the Head of People & Organization to deliver reliable execution, set priorities, coach two remote HR Assistants, and drive improvements across processes, data accuracy and compliance.

This role combines hands-on HR expertise with leadership, focusing on lifecycle support for 100+

Qualifikationen

• 3+ years in People Operations, HR Administration or related role.
• Strong knowledge of German employee lifecycle and labor law.
• Experience with payroll preparation and HR data management.

Aufgaben

• Lead day-to-day People Operations and HR Administration across the group.
• Coordinate onboarding, contracts, files and HR documentation.
• Manage two remote HR Assistants and set clear expectations.
• Provide guidance on HR processes, labor laws and policies.
• Drive process improvements, digitalization and automation.

Kenntnisse

People Operations

HR Administration

Leadership

Payroll

German labor law

Team leadership

Process improvement

HR systems

German language

Ausbildung

Bachelor's degree in HR / Business

Tools

HR software

Jobbeschreibung

Do you combine strong HR expertise with a hands-on mindset and the ability to take operational ownership, set priorities and give a team clear direction?

As Senior People Operations Manager (m/f/d) - Deputy Head of People & Organization, you will be the operational senior person within People Operations and ensure that our day-to-day People Operations run professionally, reliably and efficiently.

Working closely with our Head of People & Organization, you will take ownership of operational People topics, support employees and managers throughout the employee lifecycle and support the Head of People & Organization in coordinating, leading and developing the People Operations team.

Ready to take the next step in People Operations leadership and combine hands-on HR expertise with team responsibility? Bring ownership, confidence and the ability to drive reliable execution, quality and continuous improvement across day-to-day People Operations.

Ready to perform? Your tasks with MAXXimum focus

People Operations & Team Leadership

• Take end-to-end operational ownership of day-to-day People Operations and HR Administration across the IronMaxx Group
• Support the Head of People & Organization in coordinating, leading and developing the People Operations team
• Take formal people management responsibility for two remote HR Assistants
• Set clear priorities, responsibilities and expectations; ensure reliable execution, high quality standards and adherence to deadlines across day-to-day People Operations
• Act as operational deputy for the Head of People & Organization and take ownership of day-to-day decisions, coordination and escalations
• Coach and develop more junior People team members, provide guidance on complex HR topics and ensure consistent operational execution

Employee Lifecycle & HR Administration

• Ensure professional HR support throughout the employee lifecycle for more than 100 employees
• Coordinate onboarding, offboarding, contracts, personnel files, absences and HR documentation
• Ensure accurate and compliant employee data and processes
• Act as a trusted contact for employees and managers on operational HR matters

Manager Support & Employee Relations

• Act as a senior operational sparring partner for managers on day-to-day HR and employee-related topics
• Provide practical guidance on HR processes, labor law and internal policies
• Take ownership of more complex employee relations cases, performance topics and sensitive employee meetings
• Own operational escalations within the role scope and involve the Head of People & Organization where appropriate

Learning & Development

• Support learning and development initiatives based on the evolving needs of the organization
• Help coordinate trainings, development measures and related People processes
• Work closely with the Head of People & Organization and, where applicable, a dedicated Training Manager

Payroll, Reporting & Processes

• Coordinate monthly payroll preparation with internal stakeholders and external providers
• Oversee working-time, absence and employee-related data
• Prepare relevant HR KPIs and management reports
• Own the continuous improvement and standardization of People workflows, templates, responsibilities and operating standards
• Drive digitalization and automation of recurring People processes with a focus on efficiency, scalability and reliable execution

Your skillset – as strong as our protein

• 3+ years of experience in People Operations, HR Administration, HR Generalist or a comparable HR role
• Strong knowledge of the German employee lifecycle, including contracts, onboarding, absences and offboarding
• Good practical knowledge of German labor law
• Experience with payroll preparation, HR administration and personnel data
• Confidence in advising employees and managers
• Experience coordinating or leading colleagues, projects or workstreams
• Previous disciplinary leadership experience is welcome but not mandatory; we are equally open to candidates who are ready to take their first formal leadership step and demonstrate clear leadership potential
• Ability to set priorities, provide clear direction, maintain standards and take ownership of execution
• Structured, reliable and solution-oriented working style
• Strong interest in process improvement, digitalization and automation
• High level of discretion, integrity and service orientation
• Confident use of HR systems and MS Office
• Very good German and good English skills