Senior Operations Coordinator Medical

subrosa Health & Capital group; München; On-site; EUR 55,000 - 75,000; Full time

Job summary

subrosa Health & Capital group in München seeks a Senior Business Operations Coordinator focused on medical operations to support its expanding German organization. You will partner with leadership, medical, market access and commercial teams to ensure smooth workflows and effective governance.

You will coordinate projects and events, manage vendors and contracts, oversee budgets, and help build scalable processes in a fast-moving environment.

Qualifications

• 5+ years in business operations, project coordination, or related roles in pharma/biotech/life sciences.
• Strong organizational and project management skills with attention to detail.
• Experience with contracts, vendors, budgets, and cross-functional stakeholders.
• Hands-on, proactive, service-oriented mindset.
• Thrives in fast-paced, growing organizations.

Responsibilities

• Coordinate business operations including vendor management, contracts, POs, invoices, and budget tracking.
• Organize internal meetings, workshops, team events, and strategic initiatives.
• Support national and international congresses, educational events, and stakeholder engagements.
• Manage documentation, approvals, compliance processes, and reporting activities.
• Act as central liaison between internal teams, external partners, vendors, and healthcare stakeholders.
• Support onboarding activities and contribute to process improvements and organizational effectiveness.

Skills

Fluent German

Fluent English

Project coordination

Vendor management

Budget tracking

Event management

Tools

Microsoft Office Suite

DocuSign

Cvent

SAP

Job description

Senior Business Operations Coordinator: focus on Medical

Our client is an innovative and fast-growing global biotech company is looking for an experienced Senior Business Operations Coordinator to support its expanding German organization.

In this highly visible role, you will act as a key operational partner across leadership, medical, market access, and commercial functions. You will ensure smooth business operations, coordinate projects and events, manage vendors and contracts, and help build efficient processes in a dynamic growth environment.

Key Responsibilities

• Coordinate business operations, including vendor management, contracts, purchase orders, invoices, and budget tracking.
• Organize internal meetings, workshops, team events, and strategic initiatives.
• Support national and international congresses, educational events, and stakeholder engagements.
• Manage documentation, approvals, compliance processes, and reporting activities.
• Act as a central liaison between internal teams, external partners, vendors, and healthcare stakeholders.
• Support onboarding activities and contribute to process improvements and organizational effectiveness.

Profile

• 5+ years of experience in business operations, project coordination, event management, executive support, or a similar role within pharma, biotech, healthcare, or life sciences.
• Strong organizational and project management skills with excellent attention to detail.
• Experience working with contracts, vendors, budgets, and cross-functional stakeholders.
• Hands-on, proactive, and highly service-oriented mindset.
• Ability to thrive in a fast-paced, growing organization.
• Fluent German and English.
• Advanced Microsoft Office skills.

Nice to Have

• Experience in a biotech or pharmaceutical start‑up/scale‑up environment.
• Exposure to congress and HCP event management.
• Familiarity with systems such as SAP, Cvent, DocuSign, or similar platforms.

This is an excellent opportunity for an operationally strong professional who enjoys creating structure, driving execution, and supporting a growing organization during an exciting phase of expansion