Senior Executive Assistant (all genders)

J.P. Morgan; Frankfurt; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

A leading global financial services firm in Frankfurt is seeking a Senior Executive Assistant to support their Securities Services team. The ideal candidate will have previous senior-level experience, fluency in German and English, and strong communication skills. This role is vital for managing complex scheduling, travel, and administrative operations while ensuring adherence to firm policies. Join a dynamic team where your work will significantly impact business success.

Qualifikationen

• Previous experience as an executive assistant or secretary at a senior level.
• Adaptability and flexibility in a changing environment.
• Understanding of investment bank culture.

Aufgaben

• Manage advanced diary tasks including meetings and events.
• Coordinate travel and entertainment.
• Oversee administrative tasks such as managing distribution lists.
• Collaborate cross-functionally with key stakeholders.
• Utilize internal systems for data entry and reporting.

Kenntnisse

Fluent in German

Fluent in English

Strong written and verbal communication skills

Excellent time management

High-level technical skills

Ability to work under pressure

Attention to detail

Solution-oriented mindset

Proactive and responsible

Jobbeschreibung

Join our dynamic team as an Executive Assistant, where your skills and dedication will be at the heart of our success. This role offers an exciting opportunity for career growth and professional development, allowing you to make a meaningful impact on our business and client deliverables. Be part of a team that values flexibility, confidentiality, and a strong work ethic, and enjoy the benefits of working in a collaborative and innovative environment.

As a Senior Executive Assistant within our Securities Services team, you will be instrumental in managing complex scheduling tasks, organizing travel arrangements, and supervising administrative operations. Your adeptness at handling sensitive information with confidentiality and your robust work ethic will be vital to your success. You will collaborate closely with business management and key stakeholders, becoming an integral part of the business and gaining insight into group priorities. Your role will be crucial in ensuring adherence to Firmwide policies while maintaining a focus on business and client deliverables.

Job responsibilities

• Manage advanced diary tasks, including internal and external meetings, conference calls, and organizing events.
• Coordinate travel and entertainment, ensuring compliance with policies.
• Process expenses by collaborating with teams and enforcing policies.
• Collaborate cross-functionally with business management and key stakeholders.
• Utilize internal systems for accurate data entry and reporting.
• Oversee administrative tasks such as managing distribution lists.
• Integrate into the business by understanding group priorities.
• Partner with assistants across lines of business to provide coverage.
• Participate in PowerPoint presentations, projects, and training.

Required qualifications, capabilities, and skills

• Previous experience as an executive assistant or secretary, ideally at a senior level.
• Fluent in German and English.
• Strong written and verbal communication skills.
• Excellent time management and scheduling abilities.
• High-level technical skills and understanding of expense systems.
• Ability to work under pressure with a polished and composed manner.
• Proactive and responsible, demonstrating initiative within the role.
• Adaptability and flexibility in a changing environment.
• Attention to detail and high-quality results.
• Understanding of investment bank culture and political landscape.
• Team player with a solution-oriented mindset.

Preferred qualifications, capabilities, and skills

• Experience in professional client handling and building business relationships.
• Familiarity with regulatory requirements