Rota Coordinator

Nhs View All Jobs; Deutschland; Vor Ort; EUR 27.000 - 38.000; Vollzeit

Benefits dieser Stelle

Flexible working

Zusammenfassung

Nhs View All Jobs is seeking an organised Rota Coordinator to manage staff rotas for multiple GP practices and associated services. The role focuses on ensuring safe staffing and high-quality patient care, with responsiveness to short-notice absences and service pressures.

You will work with clinical and administrative teams across several sites, in a supportive environment. The position offers flexible working opportunities, with some remote elements while requiring on-site attendance at

Qualifikationen

• ECDL or equivalent qualification required.
• NVQ 3 in Business Administration or demonstrable experience to same level.
• GCSE Maths and English pass or equivalent.
• Extensive knowledge in all Microsoft packages.
• In-depth working knowledge of Electronic Roster Systems, preferably Optima/Allocate.

Aufgaben

• Produce and maintain accurate staff rotas across the service.
• Coordinate annual leave, study leave, training, appraisals and other planned absences.
• Manage staffing changes and respond to short-notice gaps in rotas.
• Act as the first point of contact for sickness absence reporting and support arrangements for service cover.
• Attend locality planning meetings and service meetings.
• Develop strong relationships with staff across multiple sites.
• Support the smooth running of services through effective workforce coordination and communication.

Kenntnisse

team collaboration

communication

problem solving

multitasking

Ausbildung

ECDL/IT cert

NVQ 3 in Business Administration

GCSE Maths & English

Tools

Microsoft Office

Electronic Roster Systems (Optima/Allocate)

Jobbeschreibung

We are looking for an organised, proactive and people-focused Rota Coordinator to join our friendly General Practice Services team. The role is responsible for the production and day-to-day management of effective staff rotas, supporting both clinical and non-clinical teams to ensure services are safely staffed and able to deliver high-quality care to patients. This can be a challenging role at times, particularly when responding to short-notice absences and service pressures. However, you will be joining a welcoming and supportive team, with experienced managers who are committed to helping you succeed and develop within the role. Previous applicants need not apply.

Main duties of the job

You will work closely with operational leaders, clinical teams and administrative colleagues to:

• Produce and maintain accurate staff rotas across the service.
• Coordinate annual leave, study leave, training, appraisals and other plannedabsences.
• Manage staffing changes and respond to short-notice gaps in rotas.
• Act as the first point of contact for sickness absence reporting and support arrangements for service cover.
• Attend locality planning meetings and service meetings.
• Develop strong relationships with staff across multiple sites.
• Support the smooth running of services through effective workforce coordination and communication.

About us

Working Arrangements We recognise the benefits of flexible working, and some remote working will be available. However, this role is centred around supporting people and building strong working relationships across a number of locations. The successful candidate will therefore be expected to attend DCHS sites and GP practices on occasion, including locations such as Clay Cross Hospital and practices within Bolsover, North Wingfield, Creswell, Langwith and Ripley. Please carefully consider this requirement before applying, as the role cannot be undertaken entirely remotely. As the first point of contact for sickness reporting, there will also be a requirement to check for messages and manage sickness calls early in the day. We are open to discussing flexible approaches to working patterns, including split shifts or alternative arrangements where appropriate, provided these meet the needs of the service.

Thinking About Applying?

We know that people sometimes hesitate to apply because they don't meet every requirement or are unsure whether a role will fit around existing commitments. If something is holding you back from applying, please get in touch and have a conversation with us. We genuinely want to hear from interested candidates. We are committed to exploring flexible working options wherever possible and will consider reasonable requests that work for you, the team and the service. A conversation before applying can help us understand what might be achievable.

Please see attached Job Description and Person Specification for full details.

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website Skilled Worker visa: Overview - GOV.UK (www.gov.uk)

This is a brand-new role within the service, providing an exciting opportunity to help shape how rota coordination and workforce deployment are managed across our practices. If you enjoy problem-solving, working with people and making a real difference behind the scenes, we'd love to hear from you.

Shortlisting Essential

• ECDL or equivalent
• NVQ 3 in Business Administration or demonstrable experience to same level
• GCSE Maths and English pass or equivalent
• Extensive knowledge in all Microsoft packages
• In-depth working knowledge of Electronic Roster Systems. Preferably Optima/Allocate

Shortlisting Desirable

• Previous supervisory experience

Person Specification Shortlisting Essential

• ECDL or equivalent
• NVQ 3 in Business Administration or demonstrable experience to same level
• GCSE Maths and English pass or equivalent
• Extensive knowledge in all Microsoft packages
• In-depth working knowledge of Electronic Roster Systems. Preferably Optima/Allocate