Recruitment Assistant – Scottish Government Parental Employability Programme

NHS Ayrshire & Arran; See; Hybrid; EUR 25,000 - 36,000; Full time

Job summary

NHS Greater Glasgow and Clyde is seeking a Band 3 Recruitment Assistant to support the Scottish Government Parental Employability Programme on a fixed-term basis. You will provide administrative support for recruitment and onboarding of paid placement candidates, ensuring processes are well organised, timely, accurate and candidate-centred.

You will also support the Workforce Employability Team with programme administration, monitoring information and reporting requirements, handling information

Qualifications

• Experience of working in an administrative or clerical role.
• Confident using Microsoft Office packages, including Outlook, Word and Excel.
• Good organisational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to manage a varied workload and prioritise competing demands.
• Ability to maintain confidentiality and handle information appropriately.
• Experience of recruitment administration would be advantageous.
• Experience of using Jobtrain would be advantageous.
• Experience of working within a busy NHS or public sector environment would be advantageous.
• Ability to work effectively as part of a team.

Responsibilities

• You will provide dedicated administrative support for the recruitment and onboarding of paid placement candidates, ensuring recruitment activity is well organised, timely, accurate and candidate-centred.
• You will support the wider Workforce Employability Team with programme administration, monitoring information and reporting requirements linked to candidate progress through recruitment and placement stages. You will manage a varied workload, maintain accurate records and handle information confidentially while contributing to the effective delivery of the Scottish Government Parental Employability Programme.

Skills

Microsoft Office

Organisational skills

Communication skills

Confidentiality

Recruitment administration

Jobtrain

Tools

Jobtrain

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

The NHS Greater Glasgow and Clyde Workforce Employability Team has an exciting opportunity for a Band 3 Recruitment Assistant to support the delivery of the Scottish Government Parental Employability Programme on a fixed-term basis.

The programme will support parents at risk of poverty to enter, sustain and progress in employment through paid NHS placement opportunities, family-friendly recruitment, wraparound employability support and clear progression routes aligned to workforce need. You will provide dedicated administrative support for the recruitment and onboarding of paid placement candidates, helping to ensure that recruitment activity is well organised, timely, accurate and candidate-centred.

You will also support the wider Workforce Employability Team with programme administration, monitoring information and reporting requirements linked to candidate progress through recruitment and placement stages.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Duration, Location, and Working Pattern

• This is a fixed term post for 12 months
• The shift pattern for this role has yet to be confirmed
• This post will consist of agile working; however your main base has also yet to be confirmed

Key Responsibilities

You will provide dedicated administrative support for the recruitment and onboarding of paid placement candidates, ensuring recruitment activity is well organised, timely, accurate and candidate-centred.

You will support the wider Workforce Employability Team with programme administration, monitoring information and reporting requirements linked to candidate progress through recruitment and placement stages. You will manage a varied workload, maintain accurate records and handle information confidentially while contributing to the effective delivery of the Scottish Government Parental Employability Programme.

Knowledge, training, qualifications and/or experience required to do the job

• Experience of working in an administrative or clerical role.
• Confident using Microsoft Office packages, including Outlook, Word and Excel.
• Good organisational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to manage a varied workload and prioritise competing demands.
• Ability to maintain confidentiality and handle information appropriately.
• Experience of recruitment administration would be advantageous.
• Experience of using Jobtrain would be advantageous.
• Experience of working within a busy NHS or public sector environment would be advantageous.
• Ability to work effectively as part of a team.

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as "various", we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.