Recruiting Coordinator

Collectors Universe (Germany) GmbH; Deutschland; On-site; EUR 42,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Collectors Universe (Germany) GmbH in Frankfurt is seeking a Candidate Experience Lead to join the Talent Acquisition team. You will own end-to-end candidate coordination, ensure smooth interview scheduling, and be the first point of contact to maintain a superb candidate experience.

Ideal candidates have 1–3 years in service or customer-facing roles, strong writing and organizational skills, and fluency in German and English. This onsite role requires five days in the office.

Qualifications

• 1–3 years in service-oriented or customer-facing roles, plus 1+ years of professional experience.
• Exceptional writing and communication skills with multiple stakeholders.
• Fluent in German and English.

Responsibilities

• Own end-to-end coordination and execution of recruiting lifecycle in partnership with recruiters.
• Take responsibility for candidates’ progression through pipelines, prioritizing and solving problems.
• Schedule virtual and on-site interviews for multiple candidates and collect quality feedback.
• Facilitate on-site baseline tests for Grading and Authentication pipelines.
• Coordinate interview loops and candidate experiences with team and hiring managers.
• Ensure compliance with German employment regulations and GDPR in handling candidate data.

Skills

Customer-facing

Communication

Organizational skills

German language

English language

Problem solving

Job description

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.

Collectors ist führender Entwickler innovativer Technologien und bietet Sammlern weltweit Dienstleistungen mit zusätzlichen Nutzen. Wir bewerten, authentifizieren, lagern und verkaufen Millionen von Sammlerstücken, die Rekorde brechen. Dabei modernisieren und digitalisieren wir unsere Prozesse kontinuierlich, um Sammler bei der Ausübung ihrer Leidenschaften zu unterstützen. Wir sind stets auf der Suche nach talentierten Mitarbeitern für unser wachsendes Team. Unser Angebot umfasst Sammelkarten, Autogramme, Comics, Münzen, Videospiele, Veranstaltungstickets und Erinnerungsstücke. Zu unseren Tochtergesellschaften gehören PSA, PCGS, Beckett, SGC und Card Ladder. Seit unserer Gründung im Jahr 1986 haben wir Millionen von Artikeln bewertet und authentifiziert. Wir beschäftigen mehr als 3000 Mitarbeiter in unserem Hauptsitz in Santa Ana, Kalifornien, und in unseren Büros in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Kanada, Mexiko, Deutschland, das Vereinigte Königreich und Frankreich.

We’re looking for a Candidate Experience Lead to join the Talent Acquisition team.

Onsite Requirement: This role requires you to be onsite in the office 5 days per week.

You’ll report to the Senior Program Manager, People Operations and will be based in Frankfurt, Germany.

What You’ll Do:

• Own end-to-end coordination and execution of recruiting lifecycle in partnership with recruiters
• Take responsibility for candidates’ progression through pipelines, prioritizing, solving problems and escalating challenges to recruiters as needed
• Schedule virtual and on-site interviews for multiple candidates, ensure quality feedback is collected following interviews
• Facilitate on-site baseline tests for Grading and Authentication pipelines
• Develop an understanding of the organization, including the various functions and career levels, to power strong judgment in coordinating interview loops and candidate experiences
• Initiate and manage full-cycle communication for the coordination process, from initial outreach when a candidate applies, to coordinating interviews at the Collectors Universe office
• Help drive impact on the candidate experience as the first point of contact for candidates, as well as be a resource and own the entire candidate experience throughout the recruitment process
• Manage a high volume of applicants and interviews for candidates using scheduling software
• Collaborate with recruiters and hiring managers to ensure candidates are moved through the recruitment process seamlessly
• Champion candidate momentum and experience and promote data accuracy and hygiene
• Identify opportunities for recruiting process improvement and propose practical solutions
• Partner with team leadership to build and define coordination function as well as strategic projects as they arise
• Support Germany-specific hiring and pre-employment processes. Ensure compliance with German employment regulations and GDPR (EU data privacy requirements) when handling candidate data. Support international candidates by coordinating required documentation and next steps. Coordinate onsite interviews and candidate logistics with local teams.

Who You Are:

• 1-3 years + of experience in service-oriented or customer-facing roles, in addition to 1+ years of professional experience
• Interest in talent acquisition and/or human resources; coordinating or recruiting experience is a plus
• Exceptional writing and communication skills with the ability to work across a variety of internal and external stakeholders
• Strong organizational skills and a high attention to detail; you are able to manage a high volume of candidates and emails effectively
• Ability to think on your feet, change or adapt to ambiguous situations, and juggle multiple priorities at once in a fast-paced onsite environment.
• Proactive, collaborative problem solver with the ability to zoom out and understand the greater context and impact of tasks
• Fluent in German and English

Pay Transparency Statement:

The gross annual salary range for this position is €41,714.58 to €55,167.54. Placement within the range is based on objective, gender-neutral factors such as relevant experience, qualifications, and scope of responsibility. This role may also be eligible for bonuses or other variable compensation. Entgelttransparenz Die Bruttojahresvergütung für diese Position liegt zwischen €41.714,58 und €55.167,54. Die Einordnung innerhalb dieser Spanne erfolgt auf Grundlage objektiver, geschlechtsneutraler Kriterien wie einschlägiger Berufserfahrung, Qualifikation und Verantwortungsumfang. Zusätzlich kann diese Position für Bonuszahlungen oder andere variable Vergütungsbestandteile in Frage kommen.

Diversity Statement:

Collectors Universe is an equal opportunity employer. We welcome applications from all qualified candidates regardless of ethnic origin, gender, religion or belief, disability, age, or sexual orientation (m/w/d). Diversity und Chancengleichheit Collectors Universe ist ein Arbeitgeber der Chancengleichheit. Wir begrüßen Bewerbungen von allen qualifizierten Kandidat*innen, unabhängig von ethnischer Herkunft, Geschlecht, Religion oder Weltanschauung, Behinderung, Alter oder sexueller Orientierung (m/w/d).

Reasons To Join Us:

• The opportunity to be a part of our Germany operation and to make a meaningful impact on the successful launch of PSA in the EU
• A dynamic and collaborative international team
• An organization dedicated to supporting the passionate Collectors community
• A competitive salary and benefits