Receptionist (m/f/d)

HV Capital Manager; Berlin; Vor Ort; EUR 17.000 - 25.000; Teilzeit

Benefits dieser Stelle

Part-time 32 hrs/week

Office in Berlin

VC environment

Fully stocked office

Company phone and laptop

Mobility allowance

Urban Sports Club

Health check-up

Corporate Benefits

Zusammenfassung

HV Capital in Berlin is seeking a part-time Receptionist to own the day-to-day of our office. You will be the first point of contact for guests, investors, and founders, and you’ll keep the office running smoothly in a hands-on, in-person role.

Based onsite in Berlin (32 hours per week, 4 days), you stay organized, proactive, and calm under pressure, manage meetings, catering, mail, and office supplies, and support the Office Manager as needed in a fast-paced VC setting.

Qualifikationen

• German language at professional working proficiency; native level not required.
• English language at professional working proficiency; native level not required.

Aufgaben

• Be the first point of contact for guests, investors, and founders.
• Check cleanliness and order across floors and address quick needs.
• Restock meeting rooms, kitchens, fridges, and pantry.
• Maintain coffee stations and communal areas; tidy up after use.
• Prepare rooms for meetings and assist with catering logistics.
• Receive and sort mail and packages; manage day-to-day office supplies.
• Support event setup/breakdown and office operations in colleagues' absence.

Kenntnisse

German proficiency (professional)

English proficiency (professional)

Jobbeschreibung

About HV Capital

HV Capital backs the entrepreneurs building Europe's next generation of category-defining companies. Over 26 years and 10 fund generations, we've backed more than 290 companies with over €2.8bn under management — from consumer internet pioneers like Flix and HelloFresh, through enterprise, SaaS and fintech, to today's frontier in AI and deep tech. We stay with founders from early stage through growth, and our team combines investing with hands‑on platform support. We're currently investing out of Fund 10, based in Munich and Berlin.

The role

HV's Berlin office is looking for a Receptionist to own the day-to-day of our office — the first point of contact for guests, and the person keeping our office running smoothly. You'll be a steady, friendly presence in the office, handling the daily front‑of‑house work that keeps things running behind the scenes. This is a hands‑on, in‑person role at the centre of everything happening in our Berlin office.

What you'll do

First point of contact for guests, investors, and founders — a friendly, welcoming presence in the office

Walk through all floors each day to check on cleanliness and order, and catch anything that needs quick attention

Restocking meeting rooms, kitchens, fridges, and pantry

General upkeep — coffee stations, communal areas, tidy‑up after use

Watching the calendar to prep rooms ahead of meetings, and checking in on longer meetings for any additional needs

Resetting rooms after use; sourcing food and drinks as needed

Receiving, sorting, and distributing mail & packages

Day-to-day snack, drink, coffee and consumable orders

Monitoring shared inboxes and sorting inbound enquiries

Supporting setup/breakdown and catering logistics for events

Keeping the office running smoothly when the Office Manager is out

What you bring

Languages: German (mandatory — professional working proficiency, native level not required); English (mandatory — professional working proficiency, native level not required)

Location: Based in Berlin, onsite full working days, 32 hrs, 4 days/week.

Style: Organised, proactive, calm under pressure — you notice what needs doing before you're asked.

Service mindset: Genuinely enjoy being the person guests and colleagues rely on.

Reliability: Follows through, notices the details, and takes initiative without being asked. Comfortable holding down office operations solo when the Office Manager is out.

What we offer

A part-time role (32 hrs/week) with real ownership of the front‑of‑house and office experience;

A modern office right in the heart of Berlin, near Rosenthaler Platz;

A fast-paced VC environment with founders, investors and portfolio companies moving through the office;

A friendly office environment with direct contact across the whole team, from interns to partners;

Fully stocked office — coffee, tea, soft drinks, fresh fruit and a wide range of snacks;

Company phone and laptop;

Mobility allowance (Deutschland Ticket, Company Bike), Urban Sports Club membership, biennial health check‑up, and access to the Corporate Benefits discount platform.