Proposal & Project Manager (m/w/d), Space & Defense Industry

Infinite Orbits; München; On-site; EUR 70,000 - 100,000; Full time

Job summary

Infinite Orbits GmbH, newly established in Munich, seeks a Proposal & Project Manager to own end-to-end proposal management and lead project delivery for German contracts. You will coordinate with Business Development, engineering, and R&D to ensure compliant, costed proposals and robust delivery plans.

As a founding hire, you will build the operating backbone for scaling the German entity, establishing templates, processes, and reporting across the organization while coordinating with

Qualifications

• Strong project management fundamentals including scheduling, budgeting and risk management.
• Experience with financial and cost calculations supporting proposals and internal projects.
• Ability to build project management structure and processes from scratch.
• Fluent in German and English; willingness to travel within Germany and Europe.

Responsibilities

• Own the proposal management process for RFIs/RFPs, funding applications and proposals.
• Lead project planning, scheduling, budgeting and risk/issue management for won contracts.
• Provide internal project support, planning and cost modeling for proposals and internal projects.
• Support PMO activities and reporting across Infinite Orbits' entities and align templates and processes.
• Manage contractual, scheduling and reporting relationships with subcontractors on German projects.
• Prepare project status reports and updates for leadership and stakeholders.
• Build and codify project management templates and reporting processes for the German entity.

Skills

PM fundamentals

Cost modeling

Autonomy

German & English

Travel readiness

Education

Engineering or Business degree

Job description

Infinite Orbits GmbH is the German subsidiary of Infinite Orbits SAS, a French NewSpace company founded in 2017 that now has more than 200 employees, with locations including Luxembourg, the UK, Spain, and Singapore.

The company develops in-orbit servicing solutions built on its own autonomous Rendezvous and Proximity Operations (RPO) technology, spanning awareness, surveillance, inspection, and protection of space assets through to life extension.

With its newly established Munich site, Infinite Orbits builds a dedicated local presence in Germany, developing capabilities in business development, R&D, product development, system engineering, production, and mission operations to enable Europe's defense and space sector.

Tasks

As Proposal & Project Manager, you own proposal management for Infinite Orbits Germany's bids and funding applications and lead project delivery once contracts are won. You run the proposal process end to end, from planning and compliance through to final assembly and submission, while Business Development, the engineering team, and the R&D and Innovation Managers own the commercial, technical, and technology content. Alongside this, you support internal projects and financial calculations, contributing planning, costing, and delivery structure beyond customer-facing work.

As a founding hire, you're not just executing proposals and projects: you're building the operating backbone that lets the German entity scale.

Job Description

• Proposal management ownership: Own the proposal process for RFI/RFP responses, customer proposals, and funding applications: proposal plan and deadlines, compliance matrix, work breakdown structure, schedule, cost model, and final assembly and submission. Coordinate content from Business Development, the engineering team, and the R&D and Innovation Managers.


• Project management: Own project planning, scheduling, budget tracking, and risk/issue management for won contracts, from kickoff through delivery.


• Internal project support: Contribute planning and delivery structure to internal projects; support financial calculations and cost modeling for proposals, internal projects, and business cases.


• PMO support across the Group: Support PMO activities and best-practice alignment across Infinite Orbits' sister companies, contributing to standardized project management tools, templates, and reporting processes.


• Subcontractor support: Manage the contractual, scheduling, and reporting relationship with subcontractors and external partners on German projects, working alongside the engineering team on technical oversight.


• Stakeholder reporting: Prepare project status reports and delivery updates for internal leadership and customer-facing stakeholders.


• Process build-out: Establish project management templates, tools, and reporting processes for the German entity as it scales.

Requirements

Education & Experience

• Degree in engineering, business administration, or a related field, or equivalent experience.


• 3+ years of experience in project management, ideally including proposal writing.


• Experience with PMO processes or standardization across multiple business units or entities is a plus.


• Experience with projects or proposals for the Bundeswehr and its procurement organizations, DLR, or ESA is a plus.

Skills & Other Requirements

• Strong project management fundamentals: scheduling, budgeting, risk management, and reporting.


• Experience with financial and cost calculations supporting proposals and internal projects.


• Autonomy and ownership: able to build project management structure and processes from scratch.


• Fluent in German and English.


• Frequent travel required within Germany and to Infinite Orbits' HQ in Toulouse and other European locations.


• A founding role with direct ownership of proposals, project delivery, and financial planning in a growing European space and defense company.


• Direct exposure to senior stakeholders across customer, partner, and Group-wide project environments.

We are looking forward to your application!