Proposal & Project Manager

Infinite Orbits PTE Ltd.; München; Hybrid; EUR 70,000 - 100,000; Full time

Job summary

Infinite Orbits GmbH in Munich seeks a founding Proposal & Project Manager to own proposal writing for its German bids and to lead project delivery. You will contribute planning, cost modeling, and delivery structure beyond customer work, helping to build the operating backbone of the German entity.

As a founding hire, you will set up PMO standards, support subcontractors, and report progress to senior stakeholders while traveling within Germany and to Toulouse as needed.

Qualifications

• 3+ years of experience in project management, ideally including proposal writing.
• Experience with PMO processes or standardization across multiple business units or entities is a plus.
• Strong project management fundamentals — scheduling, budgeting, risk management, and reporting.
• Autonomy and ownership — able to build project management structure and processes from scratch.
• Fluent in German and English.

Responsibilities

• Proposal writing ownership: author and structure non-technical proposal content for RFIs/RFPs and funding applications.
• Project management: own planning, scheduling, budget tracking, and risk/issue management for won contracts.
• Internal project support: contribute planning and delivery structure to internal projects and cost modeling.
• PMO support across the group: align best-practice, templates, and reporting across sister companies.
• Subcontractor support: manage contractual, scheduling, and reporting relations with subcontractors and partners.
• Stakeholder reporting: prepare project status reports for leadership and customers.
• Process build-out: establish PM templates, tools, and reporting for the German entity as it scales.

Skills

Proposal writing

Project management

PMO processes

Budgeting

Risk management

Reporting

Autonomy

Fluent German

Fluent English

Education

Degree in engineering or business administration

Job description

Infinite Orbits GmbH is the German subsidiary of Infinite Orbits SAS , a French NewSpace company founded in 2017 that now has more than 200 employees, with locations including Luxembourg, the UK, Spain, and Singapore.

We develop in-orbit servicing solutions — spanning awareness, surveillance, inspection, and protection of space assets, through to life extension — built on our own autonomous Rendezvous and Proximity Operations (RPO) technology.

With our newly established Munich site, Infinite Orbits builds a dedicated local presence in Germany, building capability in business development, R&D, product development, system engineering, production, and mission operations to enable Europe's defense and space sector.

We are looking for the founding team of Infinite Orbits in Munich.

If you bring entrepreneurial drive, thrive in ambiguity, want ownership over what you build, and want to make a real difference in space, check out our open positions on our website.

Open positions:

Chief of Staff

R&D and Innovation Manager

Proposal & Project Manager

About the Role

As Proposal & Project Manager , you own proposal writing for Infinite Orbits Germany's bids and funding applications, and lead project delivery once contracts are won. Alongside this, you also support internal projects and financial calculations, contributing planning, costing, and delivery structure beyond customer-facing work. As a founding hire, you're not just executing proposals and projects — you're building the operating backbone that lets the German entity scale.

Job Description

Proposal writing ownership: Author and structure non-technical proposal content (schedules, work breakdown structures, project plans, commercial framing) for RFI/RFP responses, customer proposals, and funding applications, working closely with the Engineering Team on technical input.

Project management: Own project planning, scheduling, budget tracking, and risk/issue management for won contracts, from kickoff through delivery.

Internal project support: Contribute planning and delivery structure to internal projects; support financial calculations and cost modeling for proposals, internal projects, and business cases.

PMO support across the Group: Support PMO activities and best-practice alignment across Infinite Orbits' sister companies, contributing to standardized project management tools, templates, and reporting processes.

Subcontractor support: Manage the contractual, scheduling, and reporting relationship with subcontractors and external partners on German projects, working alongside the Engineering Team on technical oversight.

Stakeholder reporting: Prepare project status reports and delivery updates for internal leadership and customer-facing stakeholders.

Process build-out: Establish project management templates, tools, and reporting processes for the German entity as it scales.

Requirements

Degree in engineering, business administration, or a related field, or equivalent experience.

3+ years of experience in project management, ideally including proposal writing.

Experience with PMO processes or standardization across multiple business units or entities is a plus.

Skills & Other Requirements

Strong project management fundamentals — scheduling, budgeting, risk management, and reporting.

Experience with financial and cost calculations supporting proposals and internal projects.

Autonomy and ownership — able to build project management structure and processes from scratch.

Fluent in German and English.

Frequent travel required - within Germany and to Infinite Orbits' HQ in Toulouse and other European locations.

What we offer

A founding role with direct ownership of proposals, project delivery, and financial planning in a growing European space and defense company.

Direct exposure to senior stakeholders across customer, partner, and Group-wide project environments.