Project Operations Coordinator Part-Time & Hybrid (m/f/d)

Pinnipedia Technologies; Berlin; Hybrid; EUR 24.750 - 30.250; Teilzeit

Benefits dieser Stelle

Flexible scheduling

Competitive pro-rated salary

Small focused team

Zusammenfassung

A Berlin startup is seeking a part-time Project Operations Coordinator to manage schedules and documentation for a cloud platform in IT-security. This hybrid role (20h/week) involves orchestrating calendars, maintaining documentation for audits, and coordinating external communications. Requires 2+ years in project coordination and C1 German. Join a small team to help SMEs navigate security requirements. Competitive pro-rated salary up to €27.5k at 20h/week offered.

Qualifikationen

• 2+ years in project coordination/operations.
• German C1 and good English; strong writing & formatting skills.
• Calm, proactive organiser interested in structure.

Aufgaben

• Orchestrate calendars & ceremonies, prepare agendas, take minutes.
• Maintain tidy documentation and audit evidence.
• Draft short updates and coordinate communication with partners.

Kenntnisse

Project coordination

German C1

Proactive organization

Spreadsheet skills

Strong writing and formatting

Tools

M365

Jira

Confluence

Notion

Excel

Jobbeschreibung

Project Operations Coordinator Part-Time & Hybrid (m/f/d)

Join to apply for the Project Operations Coordinator Part-Time & Hybrid (m/f/d) role at Pinnipedia Technologies

Pay range: This range is provided by Pinnipedia Technologies. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit‑ready IT‑security concepts (e.g., BSI‑Grundschutz, C5). We’re IGP‑funded (2025/26) and co‑develop with FU Berlin and pilot users from industry and security consulting.

We’re hiring a part‑time Project Coordinator (20 h/week) to keep our project on schedule, audit‑ready, and well documented. You’ll be the organiser behind our MVP development: meetings, minutes, evidence, timesheets, and submission hygiene — so engineers and the Product Owner can move fast.

Tasks

Project operations (~60%)

• Orchestrate calendars & ceremonies; prepare agendas, take minutes, track actions/decisions (Jira/Confluence/Notion).
• Maintain tidy documentation and audit evidence (test protocols, logs, approvals, screenshots) with clear versioning.
• Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf).

Company operations (~20–30%)

• Vendor & subscription admin; collect invoices/receipts for the tax advisor; simple purchasing.
• On/Offboarding checklists, NDA tracking; travel & event logistics.
• Keep shared drives clean, searchable, and permissioned.

External communication (~10–20%)

• Draft short updates (LinkedIn/one‑pagers/newsletters); coordinate posts and assets.
• Support partner comms (FU Berlin, pilots), webinar logistics, slide decks & FAQs.
• Maintain a small media/press kit; route inbound requests.

Tools we use: M365, Excel, Teams, Powerpoint, AI‑enhanced productivity, Project Management Tools

Requirements

Must‑have

• 2+ years in project coordination/operations.
• German C1 and good English; strong writing & formatting.
• Calm, proactive organiser who enjoys structure; spreadsheet‑comfortable (filters, pivots, simple formulas).
• Habit of clear versioning and evidence hygiene (screenshots, approvals, links).

Nice‑to‑have

• Public‑grant know‑how (IGP/ZIM/EU).
• Experience with social posting.
• Business administration background.
• Accounting / Budgeting Know‑how.

Benefits

Hybrid, part‑time (20 h/week) with flexible scheduling; office days in Berlin when needed.

Competitive pro‑rated salary (up to €55,000 FTE gross → ~€27.5k p.a. at 20 h/week).

Small, focused team; direct collaboration with the Product Owner, engineers, and academic/industry partners.

Modern tooling; real ownership over documentation and submission hygiene.

Impact: help SMEs meet rising security requirements with less friction.

Ready to bring order to a fast, ambitious project? Apply here on JOIN with your CV (PDF) and a short note (max 200 words) describing how you would set up timesheet & evidence hygiene from week 1.

Our process: 20‑min intro → 60‑min practical case (docs/minutes/checklist) → 30‑min team chat → references.