Project Manager (100% FTE, f/m/d)

ALL European Academies (ALLEA) e.V.; Berlin; Hybrid; EUR 60,000 - 75,000; Full time

Benefits offered by this job

Flexible work location

Bonus & leave benefits

Public transport subsidy

Pension scheme subsidy

Training opportunities

Flat hierarchies

Job summary

ALLEA e.V. is seeking a versatile Project Manager (100% FTE, f/m/d) for its Berlin office to coordinate and implement science-policy projects, working on EU- and international-funded initiatives.

The role includes engaging stakeholders, drafting policy outputs, and collaborating with a policy team starting 1 January 2027 or as early as possible until 31 December 2027. The position offers flexible work arrangements across Berlin office facilities and remote work, a competitive salary under German

Qualifications

• 3+ years experience at the interface of science and policy or science project management
• PhD or Master’s degree in natural or social sciences, ideal interdisciplinary context
• Excellent oral and written English; additional languages are a plus
• Experience delivering scientific or science-policy projects; budget lines, grant acquisition & reporting
• Experience in scientific publishing or science communication is a plus
• Experience with European institutions or international networks is desirable
• Established network of science-policy stakeholders at EU level is a plus
• Strong interpersonal, intercultural skills and ability to build diverse relationships
• Excellent organisational and managerial skills, including evidence gathering
• Willingness to travel within the EU

Responsibilities

• Coordinate, monitor and implement project deliverables per grant agreement
• Lead contributions to EU- or BMFTR-funded projects and support science-policy activities
• Draft statements, position papers and reports; report progress to ALLEA Director, Board and Presidency
• Establish & maintain relationships with European science policy stakeholders
• Coordinate peer review and endorsement processes for related publications
• Represent ALLEA at official and public events and support communications content

Skills

Science-policy interface

Budget management

Grant reporting

Interdisciplinary work

English proficiency

Stakeholder engagement

Intercultural skills

Travel willingness

Education

PhD or Master’s degree

Job description

ALLEA e.V. is the European Federation of Academies of Sciences and Humanities, representing more 60 academies from 40 EU and non-EU countries. ALLEA operates at the interface of science, policy and society and acts on behalf of its members to promote science as a global public good, facilitate scientific collaboration across borders and disciplines, improve the conditions for research, provide the best independent and interdisciplinary science advice, and strengthen the role of science in society.

For our Berlin office, we are seeking a versatile and committed

Project Manager (100% FTE, f/m/d)

to join our international team starting 1 January 2027 or as early as possible until 31 December 2027 to work on projects alongside a Science Policy Officer.

Your role:

As Project Manager you play a key role in the implementation of the projects, you will be responsible for coordinating, monitoring, and implementing project deliverables specified in respective grant agreement and work closely with our science policy officers.

A central focus of this role includes leading ALLEA’s contributions to EU- or BMFTR funded projects as well as supporting wider science-policy and communications activities centred around research culture, research assessment, and evaluation.

Key responsibilities include:

• Project Management: Organise and oversee the activities of working groups, committees, and task forces associated with the projects and related initiatives, prepare and manage events.
• Research & Policy Analysis: Engage in research, debate, horizon scanning, and stakeholder analysis within the realm of research culture and assessment.
• Drafting & Reporting: Support the drafting of statements, position papers, and reports based on expert input. Regularly report on project progress and outcomes to the ALLEA Director, Board, and Presidency.
• Stakeholder Engagement & Consultation: Establish and maintain productive relationships with European and international science policy stakeholders. Manage nomination and consultation processes for expert groups, liaising with member academies and fellows.
• Peer Review & Endorsement: Support and coordinate peer review and endorsement processes for related publications.
• Outreach & Dissemination: Represent ALLEA’s positions at official and public events. Work closely with the communications team to create content (website, social media, publications) and lead engagement events to promote project results.

What we are looking for:

• At least 3 years of experience at the interface of science and policy and/ or science project management/ administration.
• A PhD or a Master´s degree in the natural or social sciences, ideally with some experience in working in interdisciplinary contexts
• Excellent oral and written proficiency in English, additional languages are an asset.
• Demonstrated experience in the delivery of scientific or science-policy projects, including managing budget lines, grant acquisition and reporting for third-party funded projects.
• Prior experience in scientific publishing or writing, and/or science communication is an asset.
• Prior experience working in/with European institutions, international membership or research performing organisations is desirable.
• An established network of relevant stakeholders at the science-policy interface on the European level is an asset.
• High interpersonal and intercultural skills, including experience in building and maintaining strong working relationships with a range of colleagues, as well as internal and external stakeholders.
• Excellent organisational and managerial skills, including for evidence gathering processes.
• Willingness to travel within the EU.

What we offer:

• International working environment as part of a committed team with flat hierarchies.
• Options to work flexibly between our office facilities in the centre of Berlin and remotely.
• Competitive salary depending on qualifications and experience level.
• Employment contract follows regulations of German TV-L collective agreement (pay grade E-12) and includes annual bonus, overtime compensation, and 31 annual leave days (including 24 and 31 December).
• Job ticket subsidy of 40 Euro per month (Deutschlandticket) and company pension scheme subsidy (bAV).
• Training opportunities.

ALLEA promotes equal opportunities and diversity. We welcome applications from people of all backgrounds, genders, sexual orientations and abilities. Further information can be found on our website.