Project Coordinator – Site & KPI (m/f/d) Fixed-term 18 months

Agile Robots SE; München; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Corporate Benefits Program: health,mob

Modern office with rooftop terrace

Regular company events

Job summary

Agile Robots SE is seeking a Project Coordinator (m/f/d) to organize daily on-site operations for data collection. You will supervise shifts, coordinate teleoperators and engineers, and ensure timely delivery of high-quality data while tracking KPIs and maintaining dashboards.

The role emphasizes data-driven reporting, task setup with R&D, site administration, and production planning. Strong organization and English communication are essential in our Munich operation.

Qualifications

• 3+ years in project coordination, operations, or production planning.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Confident with Excel/Google Sheets and data-driven KPI reporting.
• Good communication skills in English.

Responsibilities

• Plan and supervise daily on-site work, shifts and task assignments to meet collection targets.
• Coordinate teleoperators and engineers, track KPIs, and maintain dashboards.
• Prepare daily and weekly reports for stakeholders and highlight risks.
• Support setup of new data collection tasks and operator training with R&D.
• Assist with inventory, logistics, and staff administration.
• Support robot deployment planning and spare-part coordination with service engineers.

Skills

Site operations

KPI tracking

Task setup

Quality control

Production planning

Data analysis

English communication

Education

Bachelor's degree in business/engineering

Tools

Jira

Asana

Notion

Job description

About the Role

At Agile Robots, we build intelligent robotic systems that learn from high-quality human demonstrations. As we scale our data collection site, we are looking for a Project Coordinator (m/f/d) to organize daily operations and make sure the site delivers the right data, on time and at the right quality.

In this role, you will plan and supervise daily work on site, coordinate teleoperators and engineers, track KPIs, and keep tasks, materials, equipment and robots ready for production. Depending on your strengths, you will take ownership of one focus area: site operations & KPIs, new task setup & quality control, site administration, or production & resource planning.

This position is ideal for an organized, proactive person who enjoys working with people and numbers, and who wants to help build a new kind of operation at the intersection of robotics and AI.

Your Responsibilities

• Site Operations & KPI Tracking (Main Focus)
  • Plan and coordinate daily site work, shifts and task assignments for teleoperators to meet collection targets.
  • Supervise on-site execution, keep work on schedule, and resolve day-to-day operational issues quickly.
  • Track collection KPIs daily (e.g., output volume, success rate, operator productivity, robot uptime) and maintain KPI dashboards.
  • Prepare daily and weekly reports for project stakeholders, highlighting gaps, trends and risks.
  • Analyze KPI deviations with the team and drive corrective actions to improve throughput and efficiency.
  • Act as the main contact between the site team, service engineers and project stakeholders.
• New Task Setup & Quality Control
  • Support the setup of new data collection tasks and operator training together with R&D.
  • Assist with quality checks on collected data and feed back issues to operators.
• Site Administration
  • Support materials and equipment inventory, site logistics and staff administration.
• Production & Resource Planning
  • Support robot deployment planning and spare part coordination with service engineers.
• Degree in business, engineering, industrial engineering or a related field, or equivalent work experience.
• 1+ years of experience in project coordination, operations, production planning or team supervision.
• Strong organizational skills; able to manage several priorities in a fast-moving environment.
• Confident with Excel / Google Sheets and data-driven KPI reporting.
• Good communication skills in English.

Beneficial Skills

• Experience in data labeling / data collection operations, manufacturing or lab environments.
• Knowledge of quality management, lean or process improvement methods.
• Interest in robotics, AI or technical products.
• Experience with project management or ticketing tools (e.g., Jira, Asana, Notion).

What we offer

A dynamic high-tech company, combined with financial soundness and world-class investors.

Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.

Lots of development opportunities as we continue to grow.

Challenging tasks and impactful projects alongside experts that enable professional and personal growth.

Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.

Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.