Project and Task Coordinator (f/m/d) part-time

StudySmarter GmbH; Schleswig; Vor Ort; EUR 42.000 - 59.000; Vollzeit

Benefits dieser Stelle

Relocation benefits

Deutschlandticket

Company pension

Learning & wellbeing

Zusammenfassung

European XFEL is seeking a proactive project coordinator to support WP3 training material development and WP8 industrial outreach. You will monitor plans, organize meetings, liaise with partners, and consolidate input from experts. The role involves reporting, material preparation, and events across EU projects.

The ideal candidate has a university degree, strong English, and proven coordination skills. Travel across Europe may be required; relocation benefits and a supportive, international

Qualifikationen

• University degree or equivalent qualification.
• Experience coordinating project or multi-partner activities.
• Ability to monitor deadlines, deliverables and partner contributions.
• Experience consolidating information from multiple experts.
• Experience preparing reports, presentations or training materials.
• Experience organising workshops, meetings or professional events.
• Experience engaging external stakeholders, preferably including industry.
• Excellent written and spoken English.
• Strong organisational, communication and intercultural skills.
• Very good digital skills with standard office software and collaboration platforms.
• Ability to work independently and obtain expert validation.
• Willingness to travel within Europe.
• Desirable: experience with EU projects, research infrastructures or training.
• Desirable: experience in industry liaison, innovation or technology transfer.

Aufgaben

• Coordinate PRIME-ARI WP3 development of training material.
• Coordinate LEAPS-TECH WP8 industrial outreach activities.
• Monitor work plans, deadlines, deliverables and partner contributions.
• Organise meetings and prepare agendas, minutes and follow‑ups.
• Liaise with project partners, stakeholders and subject‑matter experts.
• Collect, structure and consolidate technical and administrative contributions.
• Support project reporting, documentation and European events.
• Prepare training materials based on content from experts.
• Edit materials for consistency and online use.
• Coordinate review, piloting and refinement of training materials.
• Engage suppliers and technology providers identified by the ILO process.
• Organise industry–research‑infrastructure workshops and bilateral meetings.
• Research market opportunities and collect stakeholder feedback.
• This project is funded by the European Union.

Kenntnisse

Project coordination

Stakeholder liaison

Report writing

English fluency

Organisational skills

Ausbildung

University degree or equivalent qualification

Tools

Microsoft Office

Collaboration platforms

Jobbeschreibung

European XFEL is an international non-profit company located in the Hamburg area in Germany.

It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines.

The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

The Position

• Support the coordination of PRIME-ARI WP3 development of training material and LEAPS-TECH WP8 industrial outreach activities
• Monitor work plans, deadlines, deliverables, milestones and partner contributions
• Organise meetings and prepare agendas, minutes and follow‑up actions
• Liaise with project partners, stakeholders and subject‑matter experts
• Collect, structure and consolidate technical and administrative contributions
• Support project reporting, documentation, communication and European events
• Prepare training materials based on content supplied by responsible experts and supervisor
• Edit materials for consistency, accessibility, modularity and online use
• Coordinate the review, piloting and refinement of training materials
• Engage relevant suppliers, companies and technology providers, identified by the ILO process
• Organise industry–research‑infrastructure workshops and bilateral meetings
• Research market opportunities and collect stakeholder and supplier feedback
• This project is funded by the European Union.

Projects LEAPS TECH (GA No: 1 and PRIMEARI (GA No: 1 Requirements

• University degree or equivalent qualification and relevant experience
• Relevant experience in project or multi‑partner activity coordination
• Ability to monitor deadlines, deliverables and partner contributions
• Experience consolidating information provided by multiple experts
• Experience preparing reports, presentations or training materials
• Experience organising workshops, meetings or professional events
• Experience engaging external stakeholders, preferably including industry
• Excellent written and spoken English
• Strong organisational, communication and intercultural skills
• Very good digital skills, including the use of standard office software (Microsoft office) and collaboration and document‑management platforms
• Ability to work independently and obtain appropriate expert validation
• Willingness to undertake occasional project‑related travel in Europe
• Desirable: experience with EU projects, research infrastructures or training
• Desirable: experience in industry liaison, innovation or technology transfer

For additional information, please contact Antonio Bonucci ( ).

Working place will be Schenefeld, in the Hamburg metropolitan area.

General information on working in Germany, the Hamburg area and the European XFEL can be found on our .

Our offer

Become part of a vibrant international and multi‑cultural team of scientists, engineers, technical and administrative staff.

Be involved in cutting edge scientific and technical progress and participate in our international networks. xayajpt

Experience our atmosphere of tolerance and respect.

Work‑life balance the actual level is defined by the individual work experience, here is the link to the current valid. Depending on the pay group, we offer an annual special payment of 75-95% of one month’s salary Partially funded public transportation Deutschlandticket Generous company pension scheme (6.45% of your monthly salary) Support from day one Extensive relocation benefits to help you settle in smoothly English as company language, enabling easy collaboration in our international environment Learning, wellbeing