Project and Task Coordinator (f/m/d) part-time

European XFEL; Schenefeld; Vor Ort; EUR 44.000 - 61.000; Teilzeit

Benefits dieser Stelle

Relocation benefits

Flexible part-time model (20–29 hours)

English as company language

Extensive training opportunities

Employee discount programs

Company pension scheme

Zusammenfassung

European XFEL is seeking an organized project coordinator for its Industrial Liaison Office to support PRIME-ARI WP3 and LEAPS-TECH WP8 outreach activities in Europe. You will monitor plans, organize meetings, and liaise with partners and SMEs to ensure timely contributions and high-quality training materials.

This role offers relocation support, a flexible part-time model (20–29 hours/week), international collaboration, and extensive training opportunities.

Qualifikationen

• University degree or equivalent qualification and relevant experience.
• Experience in project or multi-partner activity coordination.
• Ability to monitor deadlines, deliverables and partner contributions.
• Experience preparing reports, presentations or training materials.
• Experience organising workshops, meetings or professional events.
• Experience engaging external stakeholders, preferably including industry.
• Excellent written and spoken English.
• Strong organisational, communication and intercultural skills.
• Very good digital skills, including Microsoft Office and collaboration and document-management platforms.
• Ability to work independently and obtain appropriate expert validation.
• Willingness to undertake occasional project-related travel in Europe.
• Desirable: experience with EU projects, research infrastructures or training.
• Desirable: experience in industry liaison, innovation or technology transfer.

Aufgaben

• Coordinate PRIME-ARI WP3 training material development and LEAPS-TECH WP8 industrial outreach activities.
• Monitor work plans, deadlines, deliverables, milestones and partner contributions.
• Organise meetings and prepare agendas, minutes and follow-up actions.
• Liaise with project partners, stakeholders and subject-matter experts.
• Collect, structure and consolidate technical and administrative contributions.
• Support project reporting, documentation and European events.
• Prepare training materials based on content supplied by responsible experts and supervisor.
• Edit materials for consistency, accessibility, modularity and online use.
• Coordinate the review, piloting and refinement of training materials.
• Engage relevant suppliers, companies and technology providers identified by the ILO process.
• Organise industry-research-infrastructure workshops and bilateral meetings.
• Research market opportunities and collect stakeholder and supplier feedback.

Kenntnisse

English proficiency

Project coordination

Stakeholder engagement

Digital skills

Travel willingness

Ausbildung

University degree

Tools

Microsoft Office

Collaboration platforms

Document management

Jobbeschreibung

For our Industrial Liaison Office group we are looking for a

• Support the coordination of PRIME-ARI WP3 development of training material and LEAPS-TECH WP8 industrial outreach activities
• Monitor work plans, deadlines, deliverables, milestones and partner contributions
• Organise meetings and prepare agendas, minutes and follow-up actions
• Liaise with project partners, stakeholders and subject-matter experts
• Collect, structure and consolidate technical and administrative contributions
• Support project reporting, documentation, communication and European events
• Prepare training materials based on content supplied by responsible experts and supervisor
• Edit materials for consistency, accessibility, modularity and online use
• Coordinate the review, piloting and refinement of training materials
• Engage relevant suppliers, companies and technology providers, identified by the ILO process
• Organise industry-research-infrastructure workshops and bilateral meetings
• Research market opportunities and collect stakeholder and supplier feedback

This project is funded by the European Union. Projects LEAPS TECH (GA No: 101262866) andPRIMEARI (GA No: 101291154)

• University degree or equivalent qualification and relevant experience
• Relevant experience in project or multi-partner activity coordination
• Ability to monitor deadlines, deliverables and partner contributions
• Experience consolidating information provided by multiple experts
• Experience preparing reports, presentations or training materials
• Experience organising workshops, meetings or professional events
• Experience engaging external stakeholders, preferably including industry
• Excellent written and spoken English
• Strong organisational, communication and intercultural skills
• Very good digital skills, including the use of standard office software (Microsoft office) and collaboration and document-management platforms
• Ability to work independently and obtain appropriate expert validation
• Willingness to undertake occasional project-related travel in Europe
• Desirable: experience with EU projects, research infrastructures or training
• Desirable: experience in industry liaison, innovation or technology transfer

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.

Work-life balance & flexibility

• This position is available in flexible part-time models, ranging from 20 to 29 hours a week
• A family-friendly working environment (e.g. additional childcare days)
• Flexible working hours and options to work from home (depending on your role and tasks)
• 30 days of paid vacation, plus December 24th and 31st off (granted by the employer)

Compensation & long-term security

• Transparent compensation aligned with public service organizations in Germany
• Salary: min. 9c/1 with 3978,29€ - max 9c/6 with 5487,8€ (values for full time will be adjusted according to the part-time model); the actual level is defined by the individual work experience, here is the link to the current valid tariff table
• Depending on the pay group, we offer an annual special payment of 75-95% of one month’s salary
• Partially funded public transportation Deutschlandticket
• Generous company pension scheme (6.45% of your monthly salary)

Support from day one

• Extensive relocation benefits to help you settle in smoothly
• English as company language, enabling easy collaboration in our international environment

Learning, wellbeing & community

• Extensive training opportunities, including subsidized English and German language courses
• Subsidized sports membership with access to over 7,000 sport clubs
• Monthly social events and company restaurant with employee discounts
• Free access to a professional mental health support platform