Task Coordination Specialist (f/m/d)

StudySmarter GmbH; Schleswig; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Deutschlandticket

Pension scheme

Relocation benefits

English as company language

Zusammenfassung

European XFEL seeks a capable project coordinator to support PRIME-ARI WP3 training material development and LEAPS-TECH WP8 outreach. You will monitor deadlines and partner contributions, organize meetings, and liaise with partners and experts to consolidate contributions and prepare training materials.

You will contribute to reporting, documentation and European events, and help with drafting training content and ensuring quality, accessibility and reuse.

Qualifikationen

• University degree or equivalent qualification and relevant experience.
• Experience coordinating multi-partner projects.
• Ability to monitor deadlines, deliverables and partner contributions.
• Experience consolidating information from multiple experts.
• Experience preparing reports, presentations or training materials.”
• Experience organizing workshops, meetings or professional events.
• Experience engaging external stakeholders, preferably including industry.
• Excellent written and spoken English.
• Strong organisational, communication and intercultural skills.
• Very good digital skills with standard office software and collaboration tools.

Aufgaben

• Coordinate PRIME-ARI WP3 and LEAPS-TECH WP8 activities.
• Monitor work plans, deadlines, deliverables, milestones and partner contributions.
• Organise meetings, prepare agendas, minutes and follow-up actions.
• Liaise with project partners, stakeholders and subject-matter experts.
• Consolidate technical and administrative contributions.
• Support project reporting, documentation, communication and European events.
• Prepare training materials and edit for consistency and accessibility.
• Coordinate review, piloting and refinement of training materials.
• Engage suppliers and technology providers identified by the ILO process.
• Organise industry–research-infrastructure workshops and bilateral meetings.
• Research market opportunities and collect stakeholder feedback.

Kenntnisse

Project coordination

English proficiency

Intercultural skills

Digital skills

Travel willingness

Ausbildung

University degree or equivalent

Tools

Microsoft Office

Collaboration platforms

Document-management platforms

Jobbeschreibung

European XFEL is an international non-profit company located in the Hamburg area in Germany.

It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines.

The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

The Position

• Support the coordination of PRIME-ARI WP3 development of training material and LEAPS-TECH WP8 industrial outreach activities
• Monitor work plans, deadlines, deliverables, milestones and partner contributions
• Organise meetings and prepare agendas, minutes and follow‑up actions
• Liaise with project partners, stakeholders and subject‑matter experts
• Collect, structure and consolidate technical and administrative contributions
• Support project reporting, documentation, communication and European events
• Prepare training materials based on content supplied by responsible experts and supervisor
• Edit materials for consistency, accessibility, modularity and online use
• Coordinate the review, piloting and refinement of training materials
• Engage relevant suppliers, companies and technology providers, identified by the ILO process
• Organise industry–research‑infrastructure workshops and bilateral meetings
• Research market opportunities and collect stakeholder and supplier feedback
• This project is funded by the European Union.

Projects LEAPS TECH (GA No: 1 and PRIMEARI (GA No: 1 Requirements

• University degree or equivalent qualification and relevant experience
• Relevant experience in project or multi‑partner activity coordination
• Ability to monitor deadlines, deliverables and partner contributions
• Experience consolidating information provided by multiple experts
• Experience preparing reports, presentations or training materials
• Experience organising workshops, meetings or professional events
• Experience engaging external stakeholders, preferably including industry
• Excellent written and spoken English
• Strong organisational, communication and intercultural skills
• Very good digital skills, including the use of standard office software (Microsoft office) and collaboration and document‑management platforms
• Ability to work independently and obtain appropriate expert validation
• Willingness to undertake occasional project‑related travel in Europe
• Desirable: experience with EU projects, research infrastructures or training
• Desirable: experience in industry liaison, innovation or technology transfer

For additional information, please contact Antonio Bonucci ( ).

Working place will be Schenefeld, in the Hamburg metropolitan area.

General information on working in Germany, the Hamburg area and the European XFEL can be found on our .

Our offer

Become part of a vibrant international and multi‑cultural team of scientists, engineers, technical and administrative staff.

Be involved in cutting edge scientific and technical progress and participate in our international networks. xayajpt

Experience our atmosphere of tolerance and respect.

Work‑life balance the actual level is defined by the individual work experience, here is the link to the current valid. Depending on the pay group, we offer an annual special payment of 75-95% of one month’s salary Partially funded public transportation Deutschlandticket Generous company pension scheme (6.45% of your monthly salary) Support from day one Extensive relocation benefits to help you settle in smoothly English as company language, enabling easy collaboration in our international environment Learning, wellbeing