Project and Task Coordinator (f/m/d) part-time

Careerwebsite; Schenefeld; Hybrid; EUR 44.000 - 61.000; Teilzeit

Benefits dieser Stelle

Relocation support

Language courses

Employee events

Zusammenfassung

European XFEL GmbH in Schenefeld, Germany, invites applications for a part-time Project and Task Coordinator to support PRIME-ARI and LEAPS-TECH outreach activities. You will monitor deadlines, coordinate meetings, and liaise with partners and experts to ensure timely deliverables.

The role requires a university degree with relevant coordinating experience, strong English skills, and the ability to work in a multicultural, international environment.

Qualifikationen

• University degree or equivalent qualification with relevant experience.
• Experience coordinating multi-partner activities and projects.
• Ability to monitor deadlines, deliverables and partner contributions.
• Experience consolidating input from multiple experts.
• Experience preparing reports, presentations or training materials.
• Experience organizing workshops, meetings or professional events.
• Experience engaging external stakeholders, preferably including industry.
• Excellent written and spoken English.
• Strong organisational, communication and intercultural skills.
• Very good digital skills with standard office software and collaboration platforms.

Aufgaben

• Support coordination of PRIME-ARI WP3 training material development and LEAPS-TECH WP8 outreach activities.
• Monitor work plans, deadlines, deliverables, milestones and partner contributions.
• Organise meetings, prepare agendas, minutes and follow-ups.
• Liaise with project partners, stakeholders and SMEs.
• Collect, structure and consolidate technical and administrative contributions.
• Support project reporting, documentation, communication and European events.
• Prepare training materials from content provided by experts and supervisor.
• Edit materials for consistency, accessibility, modularity and online use.
• Coordinate review, piloting and refinement of training materials.
• Engage suppliers and technology providers identified by ILO process.
• Organise industry-research-infrastructure workshops and bilateral meetings.
• Research market opportunities and collect stakeholder and supplier feedback.

Kenntnisse

Project coordination

Stakeholder engagement

English proficiency

Organisation

Communication

Multicultural collaboration

Ausbildung

University degree

Tools

MS Office

Office 365

SharePoint

Jobbeschreibung

European XFEL is an international non-profit company located in the Hamburg area in Germany. It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines. The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

For our Industrial Liaison Office group we are looking for a Project and Task Coordinator (f/m/d) part-time

The Position

• Support the coordination of PRIME-ARI WP3 development of training material and LEAPS-TECH WP8 industrial outreach activities
• Monitor work plans, deadlines, deliverables, milestones and partner contributions
• Organise meetings and prepare agendas, minutes and follow-up actions
• Liaise with project partners, stakeholders and subject-matter experts
• Collect, structure and consolidate technical and administrative contributions
• Support project reporting, documentation, communication and European events
• Prepare training materials based on content supplied by responsible experts and supervisor
• Edit materials for consistency, accessibility, modularity and online use
• Coordinate the review, piloting and refinement of training materials
• Engage relevant suppliers, companies and technology providers, identified by the ILO process
• Organise industry-research-infrastructure workshops and bilateral meetings
• Research market opportunities and collect stakeholder and supplier feedback

This project is funded by the European Union. Projects LEAPS TECH (GA No: 101262866) and PRIMEARI (GA No: 101291154)

Requirements

• University degree or equivalent qualification and relevant experience
• Relevant experience in project or multi-partner activity coordination
• Ability to monitor deadlines, deliverables and partner contributions
• Experience consolidating information provided by multiple experts
• Experience preparing reports, presentations or training materials
• Experience organising workshops, meetings or professional events
• Experience engaging external stakeholders, preferably including industry
• Excellent written and spoken English
• Strong organisational, communication and intercultural skills
• Very good digital skills, including the use of standard office software (Microsoft office) and collaboration and document-management platforms
• Ability to work independently and obtain appropriate expert validation
• Willingness to undertake occasional project-related travel in Europe
• Desirable: experience with EU projects, research infrastructures or training
• Desirable: experience in industry liaison, innovation or technology transfer

For additional information, please contact Antonio Bonucci ([e-mail]).

Working place will be Schenefeld, in the Hamburg metropolitan area. General information on working in Germany, the Hamburg area and the European XFEL can be found on our Career Page.

Reference Number

A-275

Duration

This position is limited until 31st March 2029, with the possibility of an extension, subject to later decision.

Our offer

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.

Work-life balance & flexibility

• This position is available in flexible part-time models, ranging from 20 to 29 hours a week
• A family-friendly working environment (e.g. additional childcare days)
• Flexible working hours and options to work from home (depending on your role and tasks)
• 30 days of paid vacation, plus December 24th and 31st off (granted by the employer)

Compensation & long-term security

• Transparent compensation aligned with public service organizations in Germany
• Salary: min. 9c/1 with 3978,29€ - max 9c/6 with 5487,8€ (values for full time will be adjusted according to the part-time model); the actual level is defined by the individual work experience, here is the link to the current valid tariff table
• Depending on the pay group, we offer an annual special payment of 75-95% of one month's salary
• Partially funded public transportation Deutschlandticket
• Generous company pension scheme (6.45% of your monthly salary)

Support from day one

• Extensive relocation benefits to help you settle in smoothly
• English as company language, enabling easy collaboration in our international environment

Learning, wellbeing & community

• Extensive training opportunities, including subsidized English and German language courses
• Subsidized sports membership with access to over 7,000 sport clubs
• Monthly social events and company restaurant with employee discounts
• Free access to a professional mental health support platform

Application

The European XFEL GmbH is an equal opportunity and affirmative action employer and we promote and support diverse and heterogenous teams. Applicants with disabilities will be given preference over other equally qualified applicants.

Application Deadline: 07/10/2026