Programme Analyst - Results Based Management - P2

cinfo; Nordrhein-Westfalen; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A global non-profit organization is seeking a Programme Analyst to manage the strategic planning processes. The ideal candidate will hold an advanced degree, have relevant experience in international development, and possess effective communication and organizational skills. This role is based in Nordrhein-Westfalen, Germany, and involves close collaboration with various stakeholders.

Qualifikationen

• At least 2 years of relevant experience in international development.
• Experience in strategic planning and RBM at various levels.
• Fluency in English is required.

Aufgaben

• Provide technical support for the planning processes.
• Coordinate with Regional Offices and HQ Divisions.
• Maintain and update strategic planning documentation.

Kenntnisse

Organizational skills

Analytical skills

Stakeholder management

Problem-solving

Communication skills

Ausbildung

Advanced University Degree in development-related disciplines

Tools

MS Office Suite (Word, PowerPoint, Excel)

Jobbeschreibung

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women's rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Strategy, Planning, Resources and Effectiveness Division (SPRED) of UN Women is to integrate corporate strategy, resources and performance measurement to improve decision‑making in order to drive the implementation of UN Women’s Strategic Plan and to manage for results while increasing transparency and accountability to its Governing Bodies and Stakeholders. Specifically, the Division formulates corporate strategies aligned to the corporate objectives, ensures internal controls and risk management are fully in place. Additionally, the Division monitors and reports on the implementation of the Strategic Plan. SPRED helps strengthen UN Women, improve services to the field by defining a clear set of priorities with aligned resources, ownership, accountability and oversight. It will also provide arm’s‑length analysis of the performance of the organization.

The Strategic Planning Unit (SPU) within the Strategy, Planning, Resources and Effectiveness Division (SPRED) is the custodian of RBM and strategic planning in UN Women. SPU manages the development and roll‑out of relevant policies, procedures and guidance (PPG) associated with planning, monitoring and reporting of Strategic Plan, Strategic Notes and workplans. SPU also serves as the business owner for corporate systems associated with results management and strategic planning, monitoring and reporting functions associated with Strategic Plan, Strategic Notes and workplans. With one overarching corporate results architecture established through the Planning, Monitoring and Reporting (PMR) Policy which was promoted in late 2023, SPU ensures that all the business units in UN Women at the country, regional and global levels plan, monitor, report and communicate its results in a harmonised, streamlined way, from the Strategic Plan (SP) through its Strategic Notes (SNs) and Work Plans (WPs). Furthermore, SPU makes further efforts to improve quality of results and financial data published on its Transparency Portal and to the International Aid Transparency Initiative (IATI), which contributes to further strengthening transparency and openness of the entity.

Under the direct supervision of Programme Specialist – Strategic Planning and under the overall guidance of SPU chief, the Programme Analyst: 1) acts as the secretariat of Country Office Strategic Notes at the corporate level by working closely with Regional Strategic Planning Specialists and HQ colleagues; 2) assists and supports SPU's work in the areas of RBM capacity development and knowledge management; and 3) supports the planning, monitoring and reporting work for the SPU components of SPRED Strategic Notes and Workplans.

The Programme Analyst is responsible for providing the SN secretariat functions to support the management of the corporate processes associated with development, finalisation and approval of Country Office Strategic Notes. Based on the PMR Policy and its procedure, the Programme Analyst provides support to and coordinates with the Regional Strategic Planning Specialists in all Regional Offices (ROs) who are responsible for driving the strategic planning process in their respective regions and for providing guidance, technical support and quality assurance to Country Offices (COs) associated with CO Strategic Notes and workplans from the strategic planning and RBM perspectives. The Programme Analyst also works closely with HQ colleagues from various Divisions for the final Quality Assurance of CO SNs and with Senior Management for the approval of CO SNs.

Key Functions and Accountabilities

• Provide technical and coordination support for the secretariat functions of SPU associated with managing the strategic planning processes of Country Office Strategic Notes as per the PMR policy and its procedure, in close coordination with Regional Strategic Planning Specialists and HQ colleagues.
• Coordinate and collaborate with Regional Offices and HQ Divisions on the organisation of strategic planning meetings, including Strategic Dialogues and SN Early Thinking presentations, ensuring that all relevant colleagues are engaged and provide consolidated inputs, and that key takeaways from these meetings are documented, summarised and disseminated.
• Socialise the CO SN planning process with RO and HQ colleagues through regular email updates and Intranet articles and follow up on key action points and milestones to ensure all parties remain informed and up to date on the status of the process.
• Coordinate and contribute to the quality assurance and review of CO SNs by consolidating inputs from the Regional Offices and the HQ Compliance Review Team, liaising with Country Offices and providing RBM‑related inputs as part of SPU's systematic review of CO SNs.
• Maintain and update regularly the strategic planning intranet pages, including the Strategic Planning Hub, ensuring that strategic planning documents, guidance materials, and key process information are systematically organised and accessible across the organisation.
• Engage with Independent Evaluation, Audit and Investigation Services (IEAIS) to gather key relevant recommendations from internal audits and corporate evaluations and share those with ROs and COs in a timely manner to feed into the strategic planning process at the country level.
• Provide technical and coordination support for strengthening communication on Country Office Strategic Notes at the corporate level both internally and externally in close collaboration with ROs and the Communications Team, including the preparation of Intranet Articles and coordinating with relevant colleagues to ensure that new CO SNs are published in a timely manner.
• Contribute to revision and improvement of CO PMR procedure, its annexes and additional resources associated with CO SNs and workplans.
• Contribute to the enhancement of corporate results management system (e.g. PRISM) by providing technical inputs for system requirements and participating in User Acceptance Test associated with CO planning.
• Provide technical and coordination support to Results‑based Management (RBM) capacity development, knowledge management and communication to support strategic planning, monitoring and reporting.
• Provide technical inputs for the development, revision, and roll‑out of training materials and tools, including RBM e‑learning, to further strengthen corporate capacity on RBM and its use for strategic planning, monitoring and reporting processes.
• Maintain the RBM community of practice within UN Women by collecting, analysing, summarising and sharing good / promising practices and lessons learned on RBM.
• Manage the SPU RBM sections of UN Women's Intranet, with regular update on RBM resources.
• Provide technical contributions to RBM / Planning, Monitoring and Reporting community of practice and joint initiatives at the inter‑agency level, including those with the UN Strategic Planning Network.
• Provide technical inputs and coordination support for the finalisation and roll‑out of PMR training materials.
• Coordinate the development of workplans at the technical level within SPU and provide support to the review of SPU components of SPRED workplans to ensure they align with the business requirements specified in the HQ PMR procedures.
• Coordinate with colleagues in SPU to ensure that monitoring and reporting exercises for SPU components of SPRED workplan and of SPRED SN are completed in a timely manner with inputs from all relevant colleagues, including ensuring the relevant data entry in systems is completed as well as support in organising mid‑year and annual review meetings on SPU components of workplans.
• Provide technical and coordination support to SPRED Directorate for the development, monitoring and reporting of SPRED Strategic Notes.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies: Core Values

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Strong problem‑solving and creative thinking skills.
• Strong organisational and stakeholder management skills.
• Good understanding of the application of RBM in strategic planning, programming, monitoring, reporting and evaluation.
• Good knowledge of knowledge management and learning in the areas of RBM.
• Ability to link key institutional processes to promote overall organisational effectiveness.
• Ability to go beyond established procedures and practices, introduce new approaches and strategic innovations.
• Strong analytical skills.
• Team player.

Recruitment Qualifications

Education

• Advanced University Degree (at least a master’s degree) in development‑related disciplines, Social Sciences, Political Science, Development Studies, Public Administration, Gender, or other related fields.
• A first‑level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Experience

• At least 2 years of relevant experience in international development, specifically in the areas of strategic planning and RBM at country, regional and/or global level is required.
• At least 1 year experience in providing technical support to country/field offices for the development of Strategic Note, Country Programme Document (CPD), country strategy or something equivalent at the country level is required.
• Experience in programme management is required.
• Knowledge and familiarity with Common Country Analysis (CCA) and UN Cooperation Framework are required.
• Experience in usage of computers and office software packages (MS Word, PowerPoint, Excel, etc.) is required.
• Experience in supporting the development and revision of business processes and/or training materials for strategic planning and/or programme management is desirable.
• Experience in using online systems for planning and/or RBM is desirable.
• Experience in developing RBM resources and tools is desirable.
• Experience in supporting the development and/or implementation of country programme, country strategy and/or UN Cooperation Framework at the country level is desirable. Experience in working with development institutions and/or organisations (e.g. UN agencies, multilateral/bilateral development institutions, NGOs, CSOs, etc.) is desirable.
• Experience in knowledge management in the context of international development, such as collecting, analysing and sharing knowledge, in results‑based management is desirable.

Language Requirements

• Fluency in English is required.
• Proficiency in another UN official language is desirable.

Special Notice

In accordance with the UN Staff Regulation 4.5 (c) A fixed‑term appointment does not carry any expectancy, legal or otherwise, of renewal or conversion, irrespective of the length of service.

Statements

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and Inclusion

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organisational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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