PMO Specialist (all genders) - 2 years temporary in fulltime

AbbVie; Ludwigshafen am Rhein; On-site; EUR 65,000 - 85,000; Full time

Benefits offered by this job

Flexible work models

Mentor onboarding program

Competitive salary and benefits

International environment

Job summary

AbbVie in Ludwigshafen am Rhein seeks a PMO Specialist to enable effective project execution by supporting Program Managers with planning, coordination, tracking, and reporting across cross-functional teams. You will contribute to governance, portfolio transparency, and continuous improvement through standardized processes and data quality.

You may independently lead smaller projects or defined workstreams, ensuring scope, alignment, and timely delivery while maintaining robust documentation and

Qualifications

• Strong organizational and communication skills with the ability to coordinate across functions.
• Experience with project management, governance routines, and milestone tracking.
• Proficiency with Microsoft Office applications and familiarity with PMO or portfolio management tools.

Responsibilities

• Support Program Managers in planning, coordinating, tracking, and executing projects.
• Maintain project documentation, status reports, risk/issue registers, and dashboards.
• Coordinate day-to-day project activities across cross-functional teams with timely communication.
• Prepare meeting agendas, materials, and minutes for governance meetings.
• Contribute to PMO governance by collecting data for portfolio reporting and reviews.
• Identify opportunities to improve PMO processes and promote standardization.
• Provide analytical support for prioritization, budget tracking, and resource coordination.
• Lead smaller projects or defined workstreams independently.

Skills

Communication skills

Organizational skills

MS Office (Excel, PowerPoint, Outlook,

Analytical mindset

German & English bilingual

Education

Bachelor's or Master's in Business Administration / Engineering / Life Sciences / Supply Chain / Operations

Tools

Excel

PowerPoint

Teams

PMO tools

Job description

Company Description

If you want to be a difference maker our people are waiting. See the difference you can make at AbbVie. Welcome to AbbVie! As part of an international company with 50,000 employees worldwide and around 3,000 employees in Germany, you will have the opportunity of addressing some of tomorrows unmet medical needs in close collaboration with your colleagues. Are you passionate about improving global health care? Do you want to contribute to improving patients' quality of life through your expertise? In a challenging work environment that offers opportunities of developing and increasing your own skills? You’ve come to the right place!

Job Description

The PMO Specialist enables effective project and program execution by supporting Program Managers with planning, coordination, tracking, reporting, and day-to-day follow-up across cross-functional teams. The role contributes to PMO governance, portfolio transparency, and continuous improvement by maintaining project management standards, supporting process improvements, and ensuring reliable project data and documentation. In addition, the role may independently lead smaller projects or defined workstreams, ensuring clear scope, stakeholder alignment, disciplined execution, and timely delivery of agreed outcomes.

This is how you make an impact:

• Support Program Managers in planning, coordinating, tracking, and executing projects, including preparation of project plans, timelines, deliverables, and follow-up actions.
• Maintain project documentation, status reports, action logs, risk and issue registers, decision records, and other project management artifacts to ensure transparency and traceability.
• Coordinate day-to-day project activities across cross-functional teams, ensuring timely communication, alignment on priorities, and completion of assigned tasks.
• Prepare meeting agendas, materials, minutes, and action-item follow-ups for project, program, and governance meetings.
• Support PMO governance processes by collecting, consolidating, and validating project data for portfolio reporting, dashboards, reviews, and escalation forums.
• Identify opportunities to improve PMO and project execution processes, support implementation of improvements, and help drive standardization across teams (e.g. by implementing standardized templates, tools, workflows, and best practice sharing).
• Provide analytical and administrative support for project prioritization, capacity planning, budget tracking, resource coordination, and performance reporting.
• Lead smaller projects or defined workstreams independently, ensuring clear scope, stakeholder alignment, execution discipline, risk management, and timely delivery of outcomes.

Qualifications

This is why you make the difference:

• Bachelor’s or master’s degree in business administration, engineering, life sciences, supply chain, operations, or a related field preferred; equivalent relevant experience may be considered.
• Relevant experience in project coordination, project management support, PMO support, business operations, or a comparable cross-functional role.
• Strong organizational skills with the ability to manage multiple priorities, follow up on open actions, and maintain accurate project documentation.
• Good understanding of project management principles, governance routines, milestone tracking, risk and issue management, and stakeholder communication.
• Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, Outlook, and Teams; experience with project management or portfolio management tools is preferred.
• Strong communication and interpersonal skills with the ability to collaborate effectively across functions, levels, and geographies combined with Fluent written and spoken English and German.
• Analytical mindset with the ability to consolidate data, prepare reports, identify trends or risks, and support fact-based decision‑making.
• Demonstrated ability to work independently, take ownership of assigned tasks or smaller projects, and drive timely completion of deliverables.
• Experience supporting process improvements, standardization initiatives, continuous improvement activities, or operational excellence projects is preferred.

Additional Information

Here’s how we can move mountains together:

• with a diverse work environment where you can have a real impact
• with an open corporate culture
• with an attractive salary
• with an intensive onboarding process with a mentor at your side
• with flexible work models for a healthy work-life balance
• with a corporate health management that offers comprehensive health and exercise programs
• with company social benefits
• with a wide range of career opportunities in an international organization
• with top-tier, attractive development opportunities
• with a strong international network

Multiple times, we have been globally recognized as a "Great Place to Work" and we are proud to provide our employees with the flexibility to maintain a healthy work-life balance. We take our impact on the environment and our communities seriously and therefore focus on giving something back on a regular basis. We are committed to equality, equity, diversity and inclusion (EED&I) – a commitment that is fundamental to us. This includes appreciating different perspectives, creating an inclusive culture and treating all employees with dignity and respect.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.