Payroll Specialist (m/f/d) Finance · Berlin

Shine; Berlin; Hybrid; EUR 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Permanent contract

Hybrid work in Berlin

Founding role with ownership

Equal Opportunity Employer

Zusammenfassung

Shine in Berlin is seeking a Payroll Specialist to bring our German payroll in-house end-to-end. You will lead the selection and migration of a payroll tool and own production for both entities going forward.

You’ll run payroll from A to Z, ensuring compliance with German labor and tax law, while coordinating with Finance and People across Europe in a fast-moving, remote-friendly team.

Qualifikationen

• Hands-on experience running German payroll end-to-end.
• Strong knowledge of German labor, tax and social security law.
• Fluent in German and comfortable working in English.
• Experience migrating data into a new payroll tool and setting up the system.
• Experience across more than one legal entity is a strong plus.

Aufgaben

• Own end-to-end monthly payroll production for both German entities.
• Lead the insourcing project: evaluate and select payroll software and migrate data.
• Design the new payroll process end-to-end with calendars, controls, and approvals.
• Ensure full compliance with German labor, tax and social security law and reporting.
• Manage payroll-relevant employee lifecycle events and year-end documents.
• Act as the main point of contact for payroll with tax advisors and authorities.
• Partner with Finance and People teams across Paris, Copenhagen, Amsterdam.
• Maintain GDPR-compliant payroll records.

Kenntnisse

Payroll end-to-end

German labor law

German tax law

Fluent German

Multi-entity payroll

Detail-oriented

Independent work

Tools

DATEV

Personio

SD Worx

Jobbeschreibung

Shine is the financial copilot for entrepreneurs and small business owners. Founded by serial entrepreneurs Rico Andersen and Martin Hegelund, Shine is a leading European fintech unicorn on a mission to restore the joy of running a business, by ending wasted time on financial admin. Shine offers a connected solution for invoicing, accounting, payroll, business accounts, payments, and financing, meaning business owners can focus their energy on growing a healthy business, not held back by manual admin.

Part of something bigger Today we're part of Cegid, a European leader in cloud software for finance and accounting. Together we're building Europe's leading financial copilot for small businesses and their accountants. Shine already supports more than 400,000 small businesses. As part of Cegid, we now reach over one million small businesses and 15,000 accountants across Europe. We're a multicultural team working from France, Germany, Denmark and the Netherlands, contributing to a wider European network that spans Spain, Portugal.

Your hiring experience matters Just as we respect our customers' time, we respect yours. Your experience with Shine and Cegid should feel simple, transparent and genuinely supportive. If this sounds like somewhere you want to grow, we'd love to hear from you.

Your Role as a Payroll Specialist

Payroll for our two German entities (around 185 and 60 employees) is currently run by an external provider. We're hiring a Payroll Specialist, based in Berlin, to bring payroll in-house end-to-end: select and implement a payroll tool, migrate the data from the current provider, and then own German payroll production for both entities going forward.

This is a hands-on, individual-contributor role. You will personally run payroll from A to Z — this is not a vendor-oversight or coordination role, and it's not a system migration of existing tools either: you'll be setting up a new payroll tool from scratch and building the process around it.

What you'll do

• Own end-to-end monthly payroll production for both German entities (~245 employees combined): salary, bonuses, benefits in kind, expenses and all statutory deductions.

• Lead the insourcing project: evaluate and select a payroll software suited to multi-entity German payroll, and migrate employee and historical payroll data from the outgoing provider.

• Design the new payroll process end-to-end — calendars, controls, approvals — so it runs reliably without an external provider.

• Ensure full compliance with German labor, tax and social security law (Lohnsteuer, Sozialversicherung) and statutory reporting (DEÜV, ELStAM, and filings to Finanzamt, Krankenkassen, Berufsgenossenschaft and Bundesagentur für Arbeit).

• Manage payroll-relevant employee lifecycle events: starters, leavers, parental leave, sick leave (Lohnfortzahlung), contract changes and terminations, in close coordination with People/HR.

• Prepare year-end and ad hoc statutory documents (Lohnsteuerbescheinigung, social security annual reports, audits).

• Act as the main point of contact for German payroll for employees, tax advisors (Steuerberater) and authorities.

• Partner with Finance and People teams across the group (Paris, Copenhagen, Amsterdam) to keep payroll aligned with contracts, benefits and headcount planning.

• Maintain accurate, GDPR-compliant payroll records and documentation.

About you

• Several years of hands‑on experience running German payroll (Lohn- und Gehaltsabrechnung) end-to-end — genuinely producing payroll yourself, not coordinating an external provider.

• Strong working knowledge of German labor, tax and social security law.

• Fluent in German (required for authority and employee communication) and comfortable working in English (the group's working language).

• Comfortable selecting and setting up a payroll tool, and migrating data into it — this is a build‑from‑scratch project, not a handover of an existing system.

• Experience running payroll across more than one legal entity is a strong plus.

• Rigorous, detail-oriented and discreet — this role handles sensitive personal and financial data.

• Comfortable owning a process end-to-end with limited local support, in a fast‑moving, international, remote‑collaborating environment.

Nice to have

• Prior experience insourcing payroll from an external provider.

• Experience with payroll software commonly used in Germany (e.g. DATEV, Personio, SD Worx, or similar).

• Experience in a fintech, banking or regulated environment.

Our recruitment process

Screening call — with our recruiter (30 min): technical background check and profile fit

Technical interview — with Patrice Mahe, Director of Payroll

Business case — short scenario to assess your payroll knowledge and autonomy in practice.

A team introduction, followed by a soft skills interview based on personality assessments to see how we can best support your growth at Shine

What's in it for you

• Permanent contract
• Hybrid — 3 days/week in our Berlin office
• A founding role with full ownership from day one
• A small, international, and highly competent team
• A company building something meaningful for millions of self‑employed workers across Europe

• Equal Opportunity Employer

  We follow the principle of equal treatment to consider all job applicants and do not discriminate based on their gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc. as per applicable law.