Operations Officer (m/f/d)

International Civil Society Centre gGmbH; Berlin; Remote; EUR 42,000 - 54,000; Part time

Job summary

The International Civil Society Centre gGmbH is seeking a reliable Operations Officer (m/f/d) to coordinate operational processes across the organisation, including finance administration, IT, HR administration and governance support. This varied, hands-on role supports office operations and practical arrangements that enable our team to work effectively.

The position is 75–100% FTE (30–40 hours per week). We are open to a job-share and the Centre operates remote-first; the post holder can be

Qualifications

• Experience coordinating cross‑departmental operations and workflows.
• Ability to manage multiple tasks, anticipate needs, and follow through with minimal direction.

Responsibilities

• Coordinate a range of operational processes across the organisation, including finance, IT, HR administration and governance support.
• Support logistics, event and programme activities, improving workflows and ensuring timely, clear communication.

Skills

Operations coordination

Finance administration

IT administration

HR administration

Governance support

Office operations

Job description

We are looking for a reliable and hands-on Operations Officer (m/f/d) to help keep the International Civil Society Centre running smoothly. You will coordinate a range of operational processes across the organisation, including finance administration, IT, HR administration and governance support, as well as office operations and practical arrangements that enable our team to do its work effectively.

This is a varied role in a small, international organisation. You will work with colleagues across the Centre, external service providers and advisers to ensure that everyday processes are handled carefully, on time and with clear communication. You will also contribute to improving workflows and support event and programme logistics when needed.

The role is suited to someone who enjoys creating the conditions for an organisation to work effectively, can keep track of several tasks at once, and follows things through without needing every step to be directed. We welcome applications from candidates at different stages of their professional journey, including those looking to build on their initial experience and those who already have experience in operational roles. What matters most is a hands-on approach, a willingness to take responsibility, and an interest in supporting a small, international organisation.

The position is planned at 75–100% FTE (30–40 hours per week). We are also open to discussing a job-share arrangement. The Centre operates on a remote-first basis, and the post holder can be based anywhere in Germany, provided they have the right to work in Germany. They should be available to attend in-person meetings in Berlin approximately once a month.