Operations & Finance Coordinator (Brazil) â São Paulo or Remote

ZeroEx; München; Hybrid; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A climate tech company in Brazil is seeking an Operations & Finance Coordinator to manage finances and administration for their local team. This part-time role offers approximately 20 hours per week, focusing on vendor management, compliance, and reporting. Ideal candidates will have experience in admin/ops/finance within a startup and fluency in Portuguese and English. Join a fast-growing team making a measurable climate impact!

Leistungen

Flexible working hours

Creative freedom

Impactful work environment

Qualifikationen

• 3-5 years in admin/ops/finance at a startup/SME in Brazil.
• Hands-on with Notas Fiscais (NFS-e) vendor onboarding and AP/AR.
• Basic logistics coordination experience.

Aufgaben

• Coordinate finances and administration for the Brazilian office.
• Source, purchase, and maintain equipment inventory.
• Issue and collect Notas Fiscais, support compliance.

Kenntnisse

Strong Excel

Vendor management

Portuguese fluency

English fluency

Tools

Notion

QuickBooks

Jobbeschreibung

Location

So Paulo or Remote

About Us

ZeroEx is scaling permanent carbon removal through enhanced rock weathering (ERW) projects in Germany Brazil and the United States. We license cutting-edge measurement tech that verifies every tonne sequestered opening up the ERW industry to mining and agribusinesses ready to add an additional business model or decarbonize their core business.

Culture is the shadow of peopleself-guided missiles who run on trust ownership and speed. If you thrive in ambiguity lead from any seat and care deeply about climate impact youll feel at home here.

About The Role

As our on-site Operations & Finance Coordinatorin Brazil youll coordianate finances administration and a local team with the German ZeroEx headquarter. That includes administrative tasks task distribution compliance and reporting.

What Youll Do

• Equipment & Machinery : Source purchase track and insure equipment; maintain inventory; schedule maintenance; manage vendors & repairs.
• Expenses & Cash Flow : Own AP / AR reimbursements PIX / boletos petty cash; reconcile cards & bank; month-end support with accountant; keep clean document trail.
• Procurement & Logistics : Get quotes POs and contracts in place; coordinate shipping (domestic & imports) customs broker and delivery to field sites (e.g. different states).
• Compliance Admin : Issue / collect Notas Fiscais (NFS-e) file / support ISS / ICMS where relevant with external contador; maintain contract & policy files.
• Reporting to PBO & German HQ : Weekly ops / financial dashboard (spend inventory open POs vendor issues) meeting notes and action tracking.
• People Ops Support : On / offboarding checklists time / expense tracking travel bookings health / safety documentation; coordinate with Personio / HR.

Desired Knowledge And Experience

• 35 years in admin / ops / finance at a startup / SME in Brazil.
• Hands-on with Notas Fiscais (NFS-e) vendor onboarding AP / AR and basic Brazilian compliance workflows (ISS service invoices receipts).
• Strong Excel / Sheets Notion / Drive and comfort with ERPs (Omie / ContaAzul / QuickBooks) and PIX / boleto flows.
• Vendor management & procurement experience; basic import / logistics coordination.
• Portuguese & English fluency; concise reporting. (German is a plus.)

Preferred Skills

• Field-ops exposure (agri / mining / industrial) HSE basics.
• Familiarity with Personio Notion and simple BI dashboards.
• Experience working with Germany-based HQs or cross-border teams.

What Makes ZeroEx Special

• Flexible part-time model : Approximately 20hours per week negotiable days / times.
• Impact : Work in a fast-growing climate tech company with measurable climate benefits.
• Personal responsibility : Short decision-making processes high degree of creative freedom.
• Team culture : Trust ownership and a common goal : scaling real CO removal.

Apply now

Send your resume (no cover letter necessary) to with the subject line Part-time Accountant. We look forward to hearing from you!