Office Manager & Team Assistance (m/f/d)

NIF; Berlin; Hybrid; EUR 42.000 - 62.000; Vollzeit

Benefits dieser Stelle

Virtual stock options

Monthly allowances

Health care events

Referral bonus

Team events

Corporate discounts

Flexible hours

Zusammenfassung

TYTAN Technologies in Berlin is seeking an Office Manager and Team Assistant to be the face and heartbeat of our representation. You will welcome guests and partners, shape the daily rhythm of the office, and provide day-to-day support for the team and leadership.

You’ll wear many hats across office management, team support, and personal assistance to the team lead, coordinating calendars, travel, and meetings while nurturing a vibrant, collaborative culture for our international team.

Qualifikationen

• Experience in office management, administration, or a PA role.
• People person, approachable, and professional with guests.
• Excellent organizational and multitasking skills with attention to detail.
• Fluent in German and English, both spoken and written.
• Thrives in dynamic, young teams and wearing multiple hats.
• Experience with MS Office and HR/admin systems.

Aufgaben

• Be the ambassador of TYTAN for visitors, partners, and new hires.
• Oversee office organization, supplies, vendor coordination, and facilities.
• Support leadership with scheduling, travel arrangements, and meetings.
• Provide personal assistance to the team lead and manage calendars and travel.
• Organize events and foster a collaborative, vibrant workplace culture.
• Be the go-to person for day-to-day questions and processes.

Kenntnisse

Office management

Administration

PA role

German language

English language

MS Office

HR/admin systems

Tools

MS Office

HR/admin systems

Jobbeschreibung

TYTAN Technologies

At TYTAN, we aim to set a global standard in autonomous air defense with AI-driven, cost-efficient systems that counter unmanned aerial threats at scale. We protect people. We protect critical infrastructure. We protect Europe’s sovereignty.

At TYTAN, every mission starts with a first impression, and that's where you come in. As our Office Manager and Team Assistant you are the face and the heartbeat of our Berlin representation. You'll be the first point of contact for guests and partners. You will shape the daily rhythm of the office, create a welcoming environment for our international team, and ensure that everything runs smoothly behind the scenes, including day-to-day support for the team and leadership.
As a young, fast-growing scale-up, we need someone who's comfortable wearing many hats and moving fluidly between office management, team support, and personal assistance to our team lead, depending on what the day brings.

Your roadmap to make an impact:

• Be the ambassador of TYTAN: warmly welcome visitors, partners, and new hires, ensuring they feel the unique spirit of our company from the moment they arrive.

• Keep operations flowing: oversee office organization, supplies, vendor coordination, and facility management to ensure a smooth daily workflow.

• Support leadership and teams: assist with scheduling, travel arrangements, and meeting coordination.

• Provide personal assistance to the team lead and keep the team running: manage calendars, coordinate travel, prepare meetings, and handle recurring personal and organizational matters with discretion.

• Create a vibrant workplace culture: organize events, foster a positive office atmosphere, and help maintain a space where collaboration thrives.

• Be the connector: act as the go-to person for day-to-day questions, guiding colleagues and visitors through processes with clarity and care.

• You bring experience in office management, administration, or a PA role.

• You are a people person: approachable, professional, and always ready to support colleagues and guests with a smile.

• You have excellent organizational and multitasking skills, with an eye for detail, and you enjoy taking ownership of organizational tasks.

• You are fluent in German and English, both spoken and written.

• You thrive in dynamic, young teams and enjoy wearing multiple hats.

• Experience with office tools (MS Office, HR/admin systems).

Why TYTAN?

• Build technology with real operational impact: Develop autonomous defence systems designed to protect lives and strengthen Europe’s security

• Shape scalable defence capabilities: Work on solutions built for mass deployment, cost efficiency, resilience, and reliable production at scale

• Contribute to networked air defence: Help integrate our systems into multi-layered defence architectures alongside sensors, command systems, and effectors

• Develop for real-world operations: Build capabilities together with end users and improve them continuously based on direct operational feedback

• Move fast and take ownership: Work in a focused, high-performance team where decisions are made quickly and individual contributions have immediate impact

• Define a new generation of defence technology: Join early and help shape the products, engineering standards, culture, and direction of a fast-growing deep-tech company

• Work with an international mission-driven team: Collaborate with experienced specialists united by the goal of creating sovereign and effective security capabilities for Europe

Our Benefits

• Virtual stock options: Participate in our success through Virtual stock options (VSOPs) at the company's current valuation

• Monthly allowances: €106/month in flexible benefits including lunch discounts and EGYM Wellpass or shopping credit

• Regular health care events: Health check-ups, skin screenings, mental health workshops, and an annual vitamin infusion on us

• Referral bonus: Earn a reward when someone you refer joins the team

• Regular team events: On- and off-site activities to connect and celebrate together

• Corporate discounts: Exclusive employee discounts across a wide range of partner brands

• Flexibility: Flexible working hours and hybrid work model, plus a modern Munich office built for focus and collaboration

About us

At TYTAN, it is more than just a job; it is about embracing autonomy, personal growth, and purpose. Make a lasting impact in the new era of defense! Join us to create a safer world for all.

WE are an equal-opportunity employer committed to fairness and inclusivity. We do not prioritize any specific religion, gender, nationality, or background. Due to security clearance requirements, affiliations with countries listed under § 13 para. 1 no. 17 SÜG may affect the application process.

Please note that we currently do not offer visa sponsorship, so we’re only able to consider candidates who already have a valid work permit. All qualified applicants are hereby encouraged to apply.