Office Manager (m/f/d)

Media Broadcast Satellite GmbH; Hamburg; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Company smartphone and laptop

Training opportunities

30 days annual leave

Company pension contributions

Monthly benefit card

EV leasing subsidy

Zusammenfassung

Media Broadcast Satellite GmbH in Hamburg seeks an Office Manager (m/f/d) to ensure the smooth day-to-day operation of the office and act as the central contact for organizational matters. You will coordinate calendars, filing, and records, support the Finance team with administrative tasks, and manage office supplies and meetings with guests and partners.

We value a structured, independent, and reliable work style, with excellent organizational skills and service orientation.

Qualifikationen

• Several years of experience in Office Management or back office.

Aufgaben

• Ensure efficient day-to-day operation of the office and maintain a well-organized environment.
• Coordinate and manage calendar management, document filing, and records administration.
• Support Finance with bookkeeping preparation and processing of travel expense claims.
• Coordinate procurement of office supplies and manage external service providers.
• Organize meetings, events and visitor reception for guests and partners.
• Willingness to complete First Aider training and serve in that role.

Kenntnisse

Office management

Calendar management

Document filing

Finance bookkeeping (admin)

Strong organizational skills

First aid training willingness

German (C1)

English (B2)

Microsoft Office

Tools

Microsoft Office

Jobbeschreibung

Who We Are

MBS operates satellites, ground stations, and secure communications networks to ensure that armed forces, government agencies, and businesses remain reliably connected anytime and anywhere.

As an owner-managed, mid-sized company specializing in satellite communications and space technology, we employ around 300 people across our locations in Germany, France, and Poland. With our own ground infrastructure, including the largest teleport in Germany, we have been developing and operating highly reliable satellite and data network communication solutions for government and industrial customers for over 45 years.

Working at MBS means making a direct contribution to Europe’s security infrastructure, with real responsibility from day one.

As an Office Manager (m/f/d), you will ensure the smooth day-to-day operation of our office and serve as the central point of contact for organizational and administrative matters.

Your Mission

• Ensure the efficient day-to-day operation of the office and take overall responsibility for maintaining a smooth and well‑organized working environment
• Coordinate and manage all administrative processes, including calendar management, document filing, and the structured administration of relevant records
• Support the Finance team with accounting‑related administrative tasks, including bookkeeping preparation and the processing of travel expense claims
• Coordinate the procurement of office supplies and manage external service providers
• Organize and coordinate meetings, internal events, and visitor reception, ensuring a professional experience for guests and business partners
• Act as a certified First Aider or be willing to complete the required training to take on this role

What You’ll Bring to the Mission

• Several years of experience in Office Management, Back Office, or a comparable administrative role
• A structured, independent, and reliable way of working
• Excellent organizational skills combined with a strong service‑oriented mindset
• Proficiency in Microsoft Office applications
• Ideally, initial experience in finance, accounting, or bookkeeping
• Willingness to complete training and serve as a certified First Aider
• Required language skills: German (C1), English (B2)

Why MBS

• Freedom, trust and ownership in your area of responsibility, with international collaboration and short decision‑making paths
• Flexible working hours
• Modern work equipment including a company smartphone and laptop
• Support for your professional development through tailored training opportunities
• Permanent employment, 30 days of annual leave and employer contributions to a company pension scheme
• Additional financial benefits including a monthly benefit card allowance and subsidized EV leasing