OFFICE MANAGER / EXECUTIVE ASSISTANT (f/m/d)

Omnisent; München; Vor Ort; Vertraulich; Vollzeit

Zusammenfassung

Omnisent, a Munich-based defense technology company, seeks an Office Manager / Executive Assistant to keep operations running smoothly for the founders and leadership. You will coordinate calendars, manage the office, and handle administrative details enabling the team to focus on building.

You’ll organize travel, onboarding for new hires, handle expense reports, and support internal events. Fluency in German and English, discreet handling of sensitive information, and proactive, organized

Qualifikationen

• Prior experience in office management, executive assistant, or administrative support role.
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities.
• Strong communication skills in German and English.
• Proactive mindset – you notice what needs to get done and take care of it without being asked.
• Comfortable handling confidential and sensitive information with discretion.
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools).
• EU work authorization.

Aufgaben

• Coordinate calendars, meetings, and appointments for the founders and leadership team
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• Handle expense reports, invoices, and other accounting/admin tasks
• Support travel planning and logistics for team members and leadership
• Organize internal events, team activities, and offsites
• Act as a go-to point of contact for general organizational and administrative matters across the company
• Support onboarding logistics for new hires (equipment, access, workspace setup)

Kenntnisse

Office management

Executive assistant

Multitasking

German language

English language

Discretion

Communication

Organization

Tools

Microsoft Office

Invoicing tools

Jobbeschreibung

Founded in 2025, Omnisent is a Munich-based defense technology company developing fully autonomous, Counter-UAS system. We are a small, high-output team from Cambridge, Imperial College, MIT, and BCG united by a mission to redefine modern airspace security.

Aufgaben

We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.

• Coordinate calendars, meetings, and appointments for the founders and leadership team
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• Handle expense reports, invoices, and other accounting/admin tasks
• Support travel planning and logistics for team members and leadership
• Organize internal events, team activities, and offsites
• Act as a go-to point of contact for general organizational and administrative matters across the company
• Support onboarding logistics for new hires (equipment, access, workspace setup)

Qualifikation

• Prior experience in office management, executive assistant, or administrative support role
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities
• Strong communication skills in German and English
• Proactive mindset – you notice what needs to get done and take care of it without being asked
• Comfortable handling confidential and sensitive information with discretion
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
• EU work authorization

Bonus:

• Experience supporting founders or leadership teams in a startup environment
• Familiarity with basic bookkeeping or working alongside external accountants/tax advisors

Benefits

• Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
• Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
• Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company

In your cover letter, we'd love to hear about your personal interests, what drives you, why this role feels like the right fit, and most importantly, why Omnisent.