OFFICE MANAGER / EXECUTIVE ASSISTANT (f/m/d)

Omnisent GmbH; München; Hybrid; Vertraulich; Vollzeit

Benefits dieser Stelle

Competitive compensation

Accelerated learning & growth

Make a real impact

Zusammenfassung

Omnisent GmbH, a Munich-based defense tech company, seeks an Office Manager / Executive Assistant to keep operations smooth behind the scenes. You will coordinate calendars for founders, manage the office, and handle essential administrative tasks that enable the team to focus on product development.

You will organize travel, assist with onboarding, and support internal events. Strong German/English communication and discretion are required, with EU work authorization.

Qualifikationen

• Prior experience in office management or executive assistant roles.
• Highly organized, reliable, and able to juggle multiple tasks and priorities.
• Strong German and English communication skills.
• Proactive mindset and ability to take ownership without prompting.
• Able to handle confidential information with discretion.
• Basic proficiency with office and accounting tools.
• EU work authorization.

Aufgaben

• Coordinate calendars, meetings, and appointments for founders and leadership.
• Manage office supplies and day-to-day office operations including equipment and materials.
• Handle expense reports, invoices, and other accounting/admin tasks.
• Support travel planning and logistics for team members and leadership.
• Organize internal events, team activities, and offsites.
• Serve as go-to contact for organizational and administrative matters across the company.
• Support onboarding logistics for new hires (equipment, access, workspace setup).

Kenntnisse

Office management

Executive support

German & English communication

Multitasking

Discretion

EU work authorization

Tools

Microsoft Office

Expense/invoicing tools

Calendar management software

Jobbeschreibung

Founded in 2025, Omnisent is a Munich-based defense technology company developing fully autonomous, Counter-UAS system. We are a small, high-output team from Cambridge, Imperial College, MIT, and BCG united by a mission to redefine modern airspace security.

Aufgaben

We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.

• Coordinate calendars, meetings, and appointments for the founders and leadership team
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• Handle expense reports, invoices, and other accounting/admin tasks
• Support travel planning and logistics for team members and leadership
• Organize internal events, team activities, and offsites
• Act as a go-to point of contact for general organizational and administrative matters across the company
• Support onboarding logistics for new hires (equipment, access, workspace setup)

Qualifikation

• Prior experience in office management, executive assistant, or administrative support role
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities
• Strong communication skills in German and English
• Proactive mindset – you notice what needs to get done and take care of it without being asked
• Comfortable handling confidential and sensitive information with discretion
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
• EU work authorization

Bonus:

• Experience supporting founders or leadership teams in a startup environment
• Familiarity with basic bookkeeping or working alongside external accountants/tax advisors

Benefits

• Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
• Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
• Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company

In your cover letter, we'd love to hear about your personal interests, what drives you, why this role feels like the right fit, and most importantly, why Omnisent.