Office Manager

Actalent; Deutschland; Hybrid; EUR 21.000 - 31.000; Vollzeit

Benefits dieser Stelle

Medical benefits

Dental & Vision

401k plan

Life insurance

Disability coverage

HSA

Transportation benefit

EAP

PTO

Zusammenfassung

Actalent in Lexington, MA is seeking an Office Manager / Office Administrator to support daily office operations and clinical research activities. The role emphasizes front-office professionalism and cross-functional collaboration

The successful candidate will coordinate meetings, manage calendars, handle document control, and assist with administrative tasks while maintaining a polished workplace and ensuring smooth business operations.

Qualifikationen

• Experience in office management or administrative support.
• Proficiency with Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.

Aufgaben

• Oversee daily office operations and maintain a clean, organized, and efficient working environment.
• Coordinate administrative tasks, including scheduling meetings, managing calendars, and handling correspondence as assigned.
• Assist with meeting setup by preparing meeting rooms, arranging seating, organizing technology and materials, and ensuring all logistical details are addressed.
• Manage lunch orders for meetings, including coordinating delivery or pick-up and ensuring timely arrival.
• Handle meeting room clean up after meetings, maintaining a tidy, professional, and welcoming environment for staff and visitors.
• Support clinical research teams with document management, filing, and regulatory compliance paperwork as requested.
• Manage office supplies, equipment, and inventory to ensure adequate stock levels and proper functioning of office resources.
• Perform data entry, clerical tasks, and general administrative assistance to support internal teams and overall office operations.
• Provide courteous and professional customer service to visitors, callers, and staff, representing the front office with a high level of professionalism.
• Collaborate with colleagues to improve administrative processes and contribute to a positive, collaborative office culture.
• Complete additional administrative and operational tasks as assigned.

Kenntnisse

Office management

Administrative support

Microsoft Office

Data entry

Communication skills

Time management

Ausbildung

High school diploma or equivalent

Associate or Bachelor’s degree (preferred)

Jobbeschreibung

Job Title: Office Manager / Office Administrator

Job Description

The Office Manager / Office Administrator provides essential administrative and operational support to ensure the smooth functioning of daily office activities and clinical research operations. This role maintains an organized work environment, coordinates meetings and logistics, supports document and records management, and assists internal teams with a wide range of administrative tasks. The position plays a key role in enhancing office efficiency and creating a collaborative, professional workplace experience, while consistently presenting a polished front-office presence in both demeanor and attire.

Responsibilities

• Oversee daily office operations and maintain a clean, organized, and efficient working environment.
• Coordinate administrative tasks, including scheduling meetings, managing calendars, and handling correspondence as assigned.
• Assist with meeting setup by preparing meeting rooms, arranging seating, organizing technology and materials, and ensuring all logistical details are addressed.
• Manage lunch orders for meetings, including coordinating delivery or pick-up and ensuring timely arrival.
• Handle meeting room clean up after meetings, maintaining a tidy, professional, and welcoming environment for staff and visitors.
• Support clinical research teams with document management, filing, and regulatory compliance paperwork as requested.
• Manage office supplies, equipment, and inventory to ensure adequate stock levels and proper functioning of office resources.
• Perform data entry, clerical tasks, and general administrative assistance to support internal teams and overall office operations.
• Provide courteous and professional customer service to visitors, callers, and staff, representing the front office with a high level of professionalism.
• Collaborate with colleagues to improve administrative processes and contribute to a positive, collaborative office culture.
• Complete additional administrative and operational tasks as assigned.

Essential Skills

• Proven experience in office management or administrative support, preferably in healthcare or pharmaceutical settings.
• Strong administrative support skills, including office management, office administration, and office coordination.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with data entry, clerical tasks, filing, and document management.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Strong multitasking and time management abilities in a fast-paced environment.
• Effective written and verbal communication skills with strong interpersonal abilities.
• Ability to provide professional customer service and front office support.
• High level of attention to detail and commitment to accuracy in all tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High school diploma or equivalent.

Additional Skills & Qualifications

• Associate or bachelor’s degree is preferred.
• Previous administrative or office management experience in clinical research, healthcare, or pharmaceutical environments is highly desirable.
• Experience supporting cross-functional teams and coordinating logistics for meetings and events.
• Comfort working with regulatory or compliance-related documentation is an advantage.
• Demonstrated ability to contribute to a collaborative and professional office culture.
• Interest in gaining experience and building a career within the clinical research or healthcare industry.

Work Environment

This is an on-site role in a professional office setting that supports clinical research operations. On-site presence is required, with priority office days typically on Tuesday, Wednesday, and Thursday. The environment involves frequent interaction with internal teams and visitors, use of standard office equipment, and daily use of Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint. The role includes setting up and cleaning meeting rooms, coordinating food deliveries, and managing office supplies and equipment. The position requires a polished, front-office-ready appearance and professional work attire, as well as a courteous and welcoming demeanor when interacting with staff, guests, and external partners.

Job Type & Location

This is a Contract position based out of Lexington, MA.

Pay and Benefits

The pay range for this position is $18.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lexington,MA.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.