Office Coordinator Part-time (mfd)

Shiji Group; Deutschland; Hybrid; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A dynamic global organization in Berlin is seeking a part-time Office Administrator. The role involves managing office duties, supporting accounting, coordinating events, and maintaining office organization. The ideal candidate is service-oriented, fluent in German and English, and well-versed in MS Office tools. Flexible working hours and a mix of office and remote work are available.

Leistungen

Flexible working hours

Modern workplace in central Berlin

Opportunities for professional development

Regular company events

Qualifikationen

• Hands-on approach to work.
• Fluent German and good English skills (spoken and written).
• Good knowledge of MS Outlook, Excel, and Word.
• Service-oriented and organized.
• Ability to work independently and accurately.

Aufgaben

• Perform general office duties such as preparing pickup and sorting mail.
• Assist with accounting documents and forward them to the Accounting Department.
• Order consumables and manage stock for HR team.
• Contact person for facility and service providers.
• Work with Security team on office security.
• Organize yearly team events and small get-togethers.
• Manage office maintenance and documentation.

Kenntnisse

Fluent German

Good English skills

Knowledge of MS Outlook

Knowledge of MS Excel

Knowledge of MS Word

Service-oriented

Organized

Ability to work independently

Jobbeschreibung

Responsibilities

• Perform general office duties such as prepare pickup and sort mail and deliveries arrange a courier and shipments
• Assist with accounting documents (check and scan invoices and forward them to the Accounting Department)
• Order consumables (office supplies beverages coffee etc.)
• Order marketing materials and manage stock for HR team
• Contact person for facility as well as building management and service providers
• Carry out service / maintenance appointments for the office and document the same for certification purposes
• Access control key allocation and admin of parking system portal
• Work together with Security team on office security in the Berlin office prepare and follow-up on yearly ISO audit
• Order hardware for employees maintain asset list and handle handover and handback forms
• Manage company mobile phone contracts with Vodafone in Germany and in the UK
• Organize yearly team events for employees such as summer or Christmas parties
• Organize small events / get-togethers for employees in the Berlin office once a month
• Take care of bigger internal and external meetings in the conference room
• Manage rented Regus office in Neuss handle additional bookings at the Regus office
• Support Marketing team preparing for ITB appearance
• Handle Corporate Benefits Platform and communication towards employees about it
• Support employees in their daily work
• Take care of the tidiness of the office in general

Qualifications

• Hands-on approach to work
• Fluent German and good English skills (spoken and written)
• Good knowledge of MS Outlook Excel and Word
• Service-oriented and organized
• Ability to work independently and accurately

Additional Information

• An engaging and dynamic work environment with freedom and responsibility.
• An open culture where feedback and initiatives are always welcome.
• Full ownership of tasks and the ability to help shape the companys future.
• Opportunities for professional and personal development within a global organization.
• Flexible working hours and a modern workplace in central Berlin.
• A balanced mix of office and remote work to support focus and collaboration.
• Regular company events and entertainment.

Remote Work: Yes

Employment Type: Part-time