Medical Affairs Manager (m/f/d)

novanta; Berlin; On-site; EUR 90,000 - 120,000; Full time

Job summary

Novanta, Berlin, seeks a Medical Affairs (Clinical Affairs) Manager to ensure MDR/MEDDEV conformity of medical devices and to maintain required clinical documentation.

You will lead PMS, PMCF, Clinical Evaluation activities, risk management and cross-functional collaboration with Regulatory Affairs, Product Management and R&D, including PMCF studies and literature reviews. English fluency required; German a plus.

Qualifications

• University degree in life science or natural science (PhD a plus).
• Professional experience in the medical device industry is required.
• Strong knowledge of Medical Affairs processes (PMS, PMCF, Clinical Evaluation).
• Expertise in Medical Writing (literature reviews, vigilance searches, evaluations).
• Experience creating/editing Clinical Evaluation Plans and Reports (PRISMA & PICO).
• Knowledge of MDR/MEDDEV, ISO 13485, ISO 14971, QSR (FDA) and ISO 14155."
• Fluent written and spoken English (C1); German a plus.

Responsibilities

• Provide and update regulatory documentation (PMS Plans/Reports, PSUR, PMCF, Clinical Evaluations) and ensure audit-ready documentation.
• Keep documentation up-to-date for inspection readiness.
• Focus on PMS, PMCF, Clinical Evaluation, Risk Management, Change Management and CAPA processes.
• Conduct literature and vigilance searches and reviews according to MDR/MEDDEV 2.7.1 rev. 4.
• Plan studies for CE registrations and PMCF (ISO 14155).
• Collaborate with Regulatory Affairs, Product Management, R&D, and external providers for PMS/PMCF/Clinical Evaluation.
• Carry out annual PMCF surveys in hospital environments and engage in conferences to gain clinical experience.

Skills

Medical writing

Regulatory knowledge

English proficiency

Attention to detail

MS Office

Communication with stakeholders

AI familiarity

Education

University degree in life science/natural science

PhD is a plus

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

This position is part of Novanta’s Advanced Surgery (AS) business unit group. Novanta offers highly reliable, precise and safe solutions that enhance system performance and improve patient outcomes. Insufflators, pumps and disposable tube sets, along with medical visualization and operating room integration technologies are the preferred solution for minimally invasive surgery applications.

Summary

The Medical Affairs (Clinical Affairs) Manager is held responsible for keeping a product or product group compliant with regulations and guidelines. The employee ensures the proper implementation of procedures that demonstrate the conformity of medical devices with the relevant clinical performance and safety requirements as well as the documentation required by MDR/MEDDEV.

Primary Responsibilities

• Provide and update regulatory documentation, such as Post Market Surveillance (PMS) Plans, PMS Reports and/or Periodic Safety Update Reports (PSUR), Post-Market Clinical Follow-up (PMCF) documentation (Plan and Report), and/or Clinical Evaluations (Plan and Report) for a product or product group (products in development and new and legacy products)
• Documentation must be up to date to be audit-ready anytime
• Focusing on Medical Affairs related processes such as PMS, PMCF, Clinical Evaluation, Risk Management, Change Management and Nonconformance/CorrectiveandPreventiveAction to ensure required input and output documentation
• Conduct scientific literature and/or vigilance searches, evaluations and reviews according to MDR/MEDDEV 2.7.1 rev. 4
• Establish and perform study planning for CE-registrations and PMCF studies (ISO 14155)
• Collaboration with Regulatory Affairs, Product Management, R&D, and/or external service providers to support PMS, PMCF, Clinical Evaluation documentation
• Conduct annual PMCF Surveys in hospital environment, participation in professional conferences to gain clinical experience and innovation

General Tasks

• Strict compliance with the quality, occupational safety and environmental regulations
• Implementation of the instructions of the quality / environmental management representative and the occupational safety specialist

Required Experience, Education, Skills, Training and Competencies

• University degree (Diploma/Master) in life science/natural science or an equivalent qualification; PhD would be a plus
• Professional experience in the medical device industry or similar field of work is required
• Basic understanding of Medical Affairs processes and tasks is required
• Expert knowledge and experience in medical writing (literature as well as vigilance search, evaluation and review; database management) is required
• Proven track record in creation, editing and proof-reading of Clinical Evaluation Plans and Reports (PRISMA & PICO analysis) to assess the safety and performance, in accordance with applicable standards
• Strong attention to detail and maintaining accurate and thorough documentation at all times
• Knowledge of regulatory requirements (MDR, relevant MDCGs and MEDDEV; ISO 13485, ISO 14971, QSR (FDA), ISO 14155) is required
• Knowledge of Clinical indication and application in Minimally Invasive Surgery is a plus
• Expert knowledge and experience in Medical Device / Clinical investigation (ISO 14115) and/or pharmaceutical industries is a plus
• Fluent written and spoken English (at least C1) is required; German language skills is a plus
• Open and competent attitude when working with your stakeholders
• IT affinity and proficiency with the MS Office package
• Familiarity with AI tools is a plus

Travel Requirements

• Travel by public transportation including train and airplane on demand
• Passport for international travel (fairs, congresses, conferences, customer & internal meetings, OR visits)

Physical Requirements

• Mobility to work in a standard office setting and to use standard office equipment, including a computer.

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Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.