Materials Controller - Sweden

Aquatech; Baden-Württemberg; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A global leader in water purification is seeking a full-time Material/Logistics Coordinator. Located in Germany, the role requires overseeing logistics operations, coordinating with suppliers, and ensuring compliance with regulations. Candidates should have 3-5 years of experience in materials coordination and be fluent in English and Swedish. Strong negotiation and leadership skills are essential, as well as proficiency in logistics software and Microsoft Office Suite. This position offers a chance to make a significant impact in the water purification industry.

Qualifikationen

• 3–5 years of experience in materials coordination or logistics, preferably in large industrial projects.
• Experience with heavy construction materials and complex delivery schedules.
• Fluent in English (spoken and written); knowledge of Swedish preferred.

Aufgaben

• Oversee daily logistics and delivery operations.
• Coordinate with suppliers and manage procurement.
• Ensure compliance with import/export regulations.
• Maintain accurate inventory records and track material usage.

Kenntnisse

Computer applications (MS Word, Outlook, Excel, SAP)

Knowledge of duties, tariffs, and classifications

Effective communication

Negotiation skills

Ability to work independently

Knowledge of VAT recovery and taxation

Leadership skills

Bilingual in English and Swedish

Ausbildung

3–5 years of experience in materials coordination or logistics

Tools

Logistics software

Inventory tracking systems

Microsoft Office Suite

Jobbeschreibung

Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the world’s water scarcity challenges.

Aquatech has an immediate need for a full‑time Material/Logistics Coordinator in Boden, Sweden. The Coordinator will report to the Project Director and will perform the duties described below.

Responsibilities

• Responsible for the daily operation linked to the logistics and delivery flow
• Improve and optimize logistics processes, both locally and globally
• Coordinate with suppliers, customs and shipping providers
• Book special shipments and manage the procurement of stock and logistics abroad
• Coordinate and expedite all shipments to and from the company, including domestic and international imports and exports
• Ensure compliance with import/export regulations such as product classifications, NAFTA certificates, and Shipper’s Export Declarations
• Organize and maintain proper files as required by regulations
• Monitor rates and charges with third‑party freight carriers, negotiate reduced fees, and coordinate pick‑ups and deliveries using freight carriers and forwarders
• Verify all incoming shipments for accuracy and record received goods information
• Manage major, highly complex domestic and/or international projects, ensuring compliance with Aquatech’s quality standards and business requirements
• Negotiate agreements to obtain favorable terms and conditions and design programs to encourage optimum performance
• Promote and initiate measures to improve customer satisfaction and organizational operations through new strategies and technologies
• Purchase all commodities and technical equipment (e.g., pumps, valves, instruments, controls, vessels, and piping) promptly for the manufacturer of water and wastewater treatment systems
• Generate bid request documents, review quotations, prepare bid tabulation spreadsheets, and negotiate orders within budgetary limits and scope of authority
• Expedite all orders on assigned projects to maintain product deliveries and documentation submittals
• Contact vendors with discrepancies in quantity and quality
• File data and compile records and reports for multiple orders across projects simultaneously
• Interface with all departments to resolve problems and issues
• Coordinate and oversee receipt, inspection, storage, and issuance of project materials and equipment
• Maintain accurate inventory records in the ERP or material tracking system
• Ensure material availability aligns with project schedules and production needs
• Track material usage and reconcile discrepancies between physical counts and system data
• Collaborate with procurement, logistics, and site teams to forecast material requirements
• Verify supplier documentation, packing lists, and delivery notes for accuracy
• Support logistics coordination for inbound and outbound material shipments
• Implement and maintain material control procedures to ensure traceability and compliance
• Prepare regular reports on material status, shortages, and surplus inventory
• Enforce safety and housekeeping standards in material storage areas

Skill Requirements

• Ability to perform computer applications using MS Word, Outlook, Excel, and SAP
• Knowledge of duties, tariffs, and classifications
• Knowledge of commercial and trade laws
• Knowledge of VAT recovery and taxation (overseas)
• Ability to communicate effectively with customers and maintain a positive attitude and good organizational skills
• Ability to plan and manage multiple tasks or proposals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to work independently with minimal supervision
• Ability to demonstrate initiative and willingness to learn and grow in responsibility on the job
• Excellent negotiation skills and success in directing vendor selection activities
• Demonstrated leadership skills and ability to guide direct reports to effectively accomplish performance goals
• Working knowledge of the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR)
• Can speak English and Swedish at a professional level

Qualifications

Required Qualifications:

• 3–5 years of experience in materials coordination, logistics, or site operations—preferably on large industrial or infrastructure projects
• Experience working with heavy construction materials, cranes, and complex delivery schedules
• Strong understanding of Swedish customs procedures, transport regulations, and site safety standards
• Fluent in English (spoken and written); knowledge of Swedish or another Nordic language is highly valued
• Skilled in logistics software, inventory tracking, and Microsoft Office Suite
• Excellent communication, documentation, and planning skills

Preferred Experience

• Previous work on steel plants, energy projects, or process industry facilities
• Knowledge of local logistics providers and construction regulations in Sweden