Management Assistant (f / m / d)

NDI Europe GmbH; Radolfzell am Bodensee; Vor Ort; EUR 45.000 - 55.000; Vollzeit

Zusammenfassung

A leading international company in Radolfzell am Bodensee is searching for an executive assistant to provide comprehensive organizational and administrative support to the management team. The role involves managing information flow, supporting strategic projects, coordinating meetings, and organizing business trips. Fluency in German and English, strong organizational skills, and proficiency in MS Office and digital tools are required. The ideal candidate thrives in an international environment and handles confidential information discreetly.

Qualifikationen

• Several years of experience in an assistant or executive support role.
• Handles confidential information with discretion.
• Experience working in an international environment.

Aufgaben

• Provide organizational and administrative support to management.
• Manage information flow between management and stakeholders.
• Support strategic projects in organizational development.
• Coordinate meetings, including agenda management and minutes.
• Organize appointments and business trips.

Kenntnisse

Fluent in German

Fluent in English

Strong organizational skills

Empathetic communication

Proactive and solution-oriented approach

Very good MS Office skills

Experience with digital tools

Ausbildung

Completed commercial training or degree

Tools

MS Teams

SharePoint

Confluence

Jobbeschreibung

TASKS

Become part of our NDI team and ensure smooth processes from planning to implementation of important management topics :

• You will provide comprehensive organizational and administrative support to the management team and ensure that daily and strategic tasks are carried out efficiently.
• In doing so, you will manage the flow of information between management and internal and external stakeholders, prioritize relevant topics, and ensure structured communication.
• You will also support strategic projects—particularly in the areas of organizational development and process optimization—and prepare precise decision-making bases and presentations.
• You will also coordinate meetings, including preparation, agenda management, documentation, and creation of meeting minutes, and handle confidential correspondence, research, and analysis.
• Finally, you organize appointments, keep track of deadlines, to-dos, and follow-ups in internal coordination processes, and independently organize business trips, including flight, hotel, and transportation bookings.

PROFILE

• You have completed commercial training or a degree and have several years of experience in an assistant or executive support role. You handle confidential information with discretion.
• In addition, you are fluent in German and English, have very good MS Office skills, and are experienced in working with digital tools such as MS Teams, SharePoint, and Confluence.
• You also impress with your strong organizational skills, clear and empathetic communication, and a proactive and solution-oriented approach to work.
• Finally, you are highly flexible, resilient, and enjoy working in an international environment.