Management Assistant

FrieslandCampina; Düsseldorf; Hybrid; EUR 52.000 - 68.000; Vollzeit

Benefits dieser Stelle

Unique company culture

Great work life balance

Flexible working hours & WFH

Training & mentoring programs

Cross disciplinary growth

Friendly, professional team

Autonomy & impact

Parking & public transport subsidies

Zusammenfassung

FrieslandCampina Germany GmbH in Düsseldorf is seeking a Management Assistant to support the Managing Director and the leadership team. You will coordinate agendas, prepare meetings, and handle sensitive topics with discretion while ensuring smooth daily operations.

Based in the Düsseldorf office, you will back up front-desk tasks, organize travel and events, manage contracts and budgets, and contribute to internal communication.

Qualifikationen

• Experience as a Management Assistant, Executive Assistant, Team Assistant, or Office Coordinator.
• Strong organizational and time-management skills with the ability to prioritize.
• Excellent communication skills in German and English (written & verbal).
• High level of professionalism, discretion, and reliability.
• Proficiency with MS Office (Outlook, Teams, PowerPoint, Word, Excel).
• Experience with travel bookings and event organization is a plus.
• Knowledge of fleet/car management (or willingness to learn).

Aufgaben

• Own and manage the MD’s agenda with a strong sense of prioritization.
• Prepare meetings, materials, and follow-ups to ensure impact and efficiency.
• Act as a reliable point of contact for internal and external stakeholders.
• Handle sensitive topics with discretion and professionalism.
• Support leadership meetings, workshops, and offsites end-to-end.
• Keep track of key topics, deadlines, and action items.
• Plan complex travel arrangements and itineraries.
• Organize internal and external events (e.g. town halls, workshops).
• Coordinate venues, catering, logistics, and participants.
• Oversee company car processes (ordering, handover, returns).
• Act as interface to leasing partners and vendors.
• Maintain documentation and ensure policy compliance.
• Support office management and act as a backup for front desk activities.
• Ensure a professional and welcoming office environment.
• Manage contracts, purchasing, budget tracking and other administrative processes.
• Support internal communication with announcements, updates, instructions

Kenntnisse

Organizational skills

Time management

Communication (German & English)

MS Office proficiency

Travel & events coordination

Discretion & professionalism

Independence & ownership

Tools

MS Office

Jobbeschreibung

FrieslandCampina is one of the largest dairy companies in the world with over 150 years of co-operative tradition. The company processes milk from dairy farms into a wide range of dairy products and milk-based ingredients. FrieslandCampina supplies hundreds of millions of people worldwide with valuable nutrients from milk every day.

FrieslandCampina supplies consumers with dairy products such as milk, yoghurt, condensed milk, dairy drinks, cheese, butter, quark and cream. For professional users in the bakery, confectionery, chocolaterie, kitchen and catering sectors, FrieslandCampina offers a wide range of products, including cream, butter, desserts and fillings. The company also supplies high-quality ingredients to international food manufacturers and the pharmaceutical industry.

Approximately 10,000 member dairy farms in the Netherlands, Germany and Belgium supply over 9.5 billion kilograms of milk for processing into dairy products and ingredients. FrieslandCampina has branches in 31 countries and exports to over a hundred countries worldwide. On average, FrieslandCampina employs more than 21,500 people. In Germany, FrieslandCampina Germany GmbH has a head office in Düsseldorf with the functional units Sales, Marketing, Finance, Customer Supply Chain and General Management. For further information please visit: www.frieslandcampina.com

Position Overview

The Management Assistant provides high‑quality administrative, coordination, and organizational support to the Managing Director (MD) and the wider management team of the German Operating Company. This role ensures efficient daily operations of the leadership team, professional stakeholder communication, and smooth coordination of agendas, events, travel, and office support.

The position is based in the Düsseldorf office and includes acting as a backup for front-desk and office management activities.

Key Responsibilities

• Own and manage the MD’s agenda with a strong sense of prioritization
• Prepare meetings, materials, and follow-ups to ensure impact and efficiency
• Act as a reliable point of contact for internal and external stakeholders
• Handle sensitive topics with discretion and professionalism
• Support leadership meetings, workshops, and offsites end-to-end
• Keep track of key topics, deadlines, and action items

Travel, Events & Operations

• Plan complex travel arrangements and itineraries
• Organize internal and external events (e.g. town halls, workshops)
• Coordinate venues,catering,logistics, and participants

Company Car & Policy Management

• Oversee company car processes (ordering, handover, returns)
• Act as interface to leasing partners and vendors
• Maintain documentation and ensure policy compliance
• Support office management and act as a backup forallfront desk activities
• Ensure a professional and welcoming office environment
• Manage contracts,purchasing, budget trackingandotheradministrative processes
• Support internal communication withannouncements, updates, instructions

Profile & Requirements

Experience & Skills

• Experience as a Management Assistant, Executive Assistant, Team Assistant, or Office Coordinator.
• Strong organizational and time‑management skills with the ability to prioritize.
• Excellent communication skills in German and English (written & verbal).
• High level of professionalism, discretion, and reliability.
• Proficiency with MS Office (Outlook, Teams, PowerPoint, Word, Excel).
• Experience with travel bookings and event organization is a plus.
• Knowledge of fleet/car management (or willingness to learn).

Personal Qualities

• Service‑oriented, proactive, and solution-driven.
• Comfortable in a fast-paced environment with changing priorities.
• Positive attitude and strong team spirit.
• Detail-oriented and structured.
• Able to work independently and take ownership of tasks.

What we offer:

• Unique company culture of Dutch heritage and international presence
• We offer great work life balance, and competitive salary & benefits package so you can enjoy it
• Flexible working hours and the ability to work from home
• Diverse training and mentoring programs to help you grow on your own professional journey
• Exceptional support of cross disciplinary movement within the company to broaden your knowledge and growth paths
• A friendly and informal working environment, yet professional team members as sparring partners
• Autonomy and trust to create longer term impact that helps bring better nutrition to the world
• Benefits such as free parking, subsidies for public transport, free products for consumption in our social area

The right profile to work for Friesland Campina? There's no golden rule on that. We're always looking for a good combination of everything – a perfect mix of different characters. The strength of the team is each individual member. The strength of each member is the team.

Een tastbare impact